Part 10: Collaborating with Teams and Workgroups in C#

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The next chapter will explain how FrontPage can help you manage the activities of several designers working on the same Web site.
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Part 10: Collaborating with Teams and Workgroups
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Managing Design Teams
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Working with Tasks View . . . . . . . . . . 1015 Controlling and Reporting Workflow Status . . . . . . . . . . . . . . . . . . . . . . . . . 1020 Controlling Publishing at the Document Level . . . . . . . . . . . . . . . . . . 1023 Using Document Check-In and Check-Out . . . . . . . . . . . . . . . . . . . . . . . 1024
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Every day, it seems, Microsoft FrontPage based Web sites and Web sites in general get larger and larger. Couple that with the natural law that says, The more work you have to do, the sooner it needs to get done, and eventually you find yourself working in a group rather than alone. Of course, this leads to the minor chaos and pandemonium that groups everywhere seem to experience. If you have a server-based Web site or a disk-based Web site residing on a file server, several people can access the same Web site at the same time. This is far from being a problem; in fact, it s something Microsoft Office FrontPage 2003 has special features to support:
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7 Tasks view
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Maintains a list of pending work items for the current Web site. FrontPage can create such tasks as part of other functions, associate these tasks with specific Web pages, and prompt for task status when a designer saves the associated page. Records the following items for each page in a FrontPage-based Web site: Assigned To, Assigned By, Assigned Date, Review Status, Reviewed By, and Review Date. By viewing reports that display these fields, you can instantly check on the status and progress of assigned changes.
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7 Workflow status and reporting
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7 Document control over publishing
Provides a Publish/Don t Publish indicator for each file in a FrontPage-based Web site. This is useful when some parts of a Web site, but not others, are ready for publication. Reserves a file on behalf of one designer so that others can t make conflicting updates.
7 Document Check-In and Check-Out
Although less powerful than full-scale project management and source control systems, these features are highly integrated with FrontPage and provide all the functions many small projects need. At the very least, they can record the status of each Web page in process so that team members working on the same site can avoid stepping on each other s work.
Working with Tasks View
Developing and maintaining any Web site involves a multitude of small, interrelated tasks. Changes made to one page require updates on another. New pages require links from others. Errors in spelling, missing pictures, and hyperlinks to nowhere require follow-up and correction. To keep track of these pesky details, you need a task list. 1015
Par t 10: Collaborating with Teams and Workgroups
Microsoft Office FrontPage 2003 Inside Out As shown in Figure 39-1, FrontPage provides an automated, highly integrated Tasks view, which displays a list of pending tasks for the current site. You can create tasks either manually as you think of them or automatically as a result of other processes.
Part 10: Collaborating with Teams and Workgroups
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Figure 39-1. FrontPage s Tasks view helps you remember unfinished tasks in a highly integrated way. As you resolve each issue, you can mark the task complete.
The Tasks view column headings are straightforward. Clicking any column heading sorts the list on that column. To display the Tasks List, click the Tasks icon on the Views bar.
Creating Tasks Manually
FrontPage provides a variety of convenient ways to create tasks. Here s how to create a task manually:
1 Display the New Task dialog box, shown in Figure 39-2, using any of these methods:
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