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Creating Newsletters
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See Also For information about merging publications with a data source, see Using Mail Merge in 3, Creating Colorful Cards and Calendars.
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When you customize the placeholder text in a newsletter that is based on a Publisher template, you will often nd that your text does not t the ready-made text boxes as neatly as the placeholder text did. When this happens, you can change the size of the text box, manually format the text to make it t, or have Publisher automatically copyfit the text. When you insert more text in a text box than can t, one of the following three things happens: If the text box is linked to another text box, the remaining text ows into the next text box. If the text box is not linked to another text box and automatic copy tting is turned off, the Text In Over ow icon appears, and the text size does not change. If the text box is not linked to another text box and automatic copy tting is turned on, the text size decreases until the text ts. Copy tting is turned on by default for some text boxes created as part of a Publisher design or layout template, such as those intended for headings. Copy tting is turned off for general-use text boxes and those that you insert manually. You can turn copy tting on or off for a selected text box by clicking an AutoFit Text option on the Format menu or by clicking the Text Auto tting option you want on the Text Box tab of the Format Text Box dialog box.
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Newsletters are generally text-based but frequently contain other types of information. Publisher provides ve standard newsletter page layouts: Story, Calendar, Order Form, Response Form, and Sign-Up Form. You can also insert a speci ed number of blank pages before or after the current page, or you can duplicate an existing page layout a speci ed number of times. (This option is particularly handy if you create your own page layouts.) In this exercise, you will create a newsletter with a color scheme appropriate for photocopying. You will replace placeholder text, copy t the text to the text boxes in which it appears, and add pages to accommodate the intended newsletter content. There is no practice le for this exercise.
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Creating Text-Based Publications
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BE SURE TO start Publisher and display the Getting Started window before beginning this
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1. In the Publication Types list, click Newsletters. 2. Scroll the list in the center pane to see the available newsletter templates. Then in
the Classic Designs category, click Banded. Font scheme to Virtual.
3. Under Customize in the right pane, set the Color scheme to Black & Gray and the 4. Under Options, set the Page size to One-page spread, and select the Include
customer address check box. Then click Create. Publisher creates a four-page newsletter with all design elements, other than placeholder graphics, rendered in shades of black and gray.
5. Close the Format Publication task pane, and then set the Zoom level to Page Width.
The organization name from the active information set appears in the upper-left corner of this front page. Generic placeholders indicate where to insert the newsletter title and edition-speci c information.
6. Click Newsletter Title, and type Technology Times. Click Newsletter Date, and
type April 1, 2008. Then click Volume 1, Issue 1, and type Technical support at your ngertips! Troubleshooting As you type the word your, the text disappears. Keep typing, your, r even though you can t see the result.
Creating Newsletters
Publisher displays the Text In Over ow indicator to signal that more text is in the selected text box than is shown.
Text In Overflow indicator
7. On the Format menu, point to AutoFit Text, and then click Shrink Text On Over ow.
Publisher shrinks the text so that the entire slogan is now visible. However, it is very small.
8. Drag the right handle of the text box to the right until the text box overlaps the
text box containing the date. Release the mouse button when the right edge of the selected text box is slightly to the left of the word April. Then click away from the box to see the results.
5
Creating Text-Based Publications
9. On the page sorter, click the Page 2 button to display page 2. Then scroll the page
to view the placeholder content. Placeholder stories within each set of linked text boxes provide useful information about newsletter design and content. The newsletter title you entered in step 7 appears in a text box at the bottom of the page.
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