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Creating Text-Based Publications
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The Font Scheme list, both in the Getting Started window and in the Format Publication task pane, displays three pieces of information for each font scheme: the scheme name, the primary font, and the secondary font. The primary font is used for headings and titles, and the secondary font for body text. The names of the primary and secondary fonts are displayed in those fonts, providing a means by which you can gauge the effect each scheme will have on the length of your publication.
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Scheme name Primary font Secondary font
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Tip You cannot make changes to the font schemes that come with Publisher, but you can create a custom font scheme, either from scratch or based on an existing scheme. You can change, rename, and delete custom font schemes. In this exercise, you will trace the continuation of a story; move, insert, and delete pages; insert and remove Continued notices; format text in columns; and connect and disconnect text boxes.
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USE the ADatumNews publication. This practice le is located in the Documents\Microsoft Press\SBS_Publisher2007\TextPublications folder. OPEN the ADatumNews publication, and close the Format Publication task pane.
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1. If you have a printer available, print the publication (double-sided, if possible) to
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make it easier to follow along with the exercise.
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2. On the View menu, select Two-Page Spread if it is not already selected. Then on
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the page sorter, click the Page 2 button to display pages 2 and 3. The publication contains ve stories: Two start on page 1 and continue later in the publication, two start on page 2 and continue later in the publication, and one complete story appears on page 3.
3. On the page sorter, do the following:
Click the Page 4 button to display pages 4 and 5. The rst story beginning on page 2 continues on page 4 and ends halfway through page 5; the other half of the two-column text box on page 5 is empty.
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Tip You can follow the stories by clicking the Go To Previous Text Box and Go To Next Text Box buttons. Display pages 6 and 7, then 8 and 9, and then 10 and 11. The second story beginning on page 2 continues on page 6 and runs through to page 10, ending partway down the left text box. The second story beginning on page 1 continues in the right text box on page 10, runs through page 11, and ends near the top of the left text box on page 12. Display pages 12 and 13, and then click anywhere in the large text box on page 13. On page 12, most of the left text box is empty, and the right text box is entirely empty. A sidebar relating to the story that ends at the top of the page spans the bottom of the page. The rst story beginning on page 1 continues on page 13. The Text In Over ow icon at the bottom of the page indicates that the story includes additional content that can t be shown in the allocated space.
Display page 14. The last page of the publication is self-contained and complete.
Organizing Content
You need to reorganize the publication so that the stories continue in the order in which they begin.
Go to Next Text Box
4. Return to page 1. Click in the text box containing the story titled What s New in
Publisher 2007 , and then click the Go to Next Text Box button that appears below the text box. Publisher moves to page 13. The story does not connect to additional text boxes, so you need to move only this page to follow page 3.
5. On the View menu, click Two-Page Spread to turn off that view.
Tip In Two-Page Spread view, moving either page of a spread on the page sorter moves both pages.
6. On the page sorter, drag page 13 after page 3, so that it becomes page 4.
You need to accommodate the part of the story that is not visible.
7. Click in the text box. On the Format menu, click Text Box, and then in the Format
Text Box dialog box, display the Text Box tab.
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Creating Text-Based Publications
Tip The two Include Continued check boxes govern whether previous and next page numbers appear at the beginning and/or end of the selected text box. By default, you must manually select these check boxes for each text box in which you want the Continued text to appear. If you want one or both of these elements to appear by default, you can set your preferences here and then on the Colors And Lines tab, select the Apply Settings To New Text Boxes check box.
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