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Creating Text-Based Publications
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Over-reliance on spelling checkers has led to a modern-day misspelling epidemic. People seem to believe that just because a publication has passed a spell-check, it must be OK, but there are numerous common mistakes in word usage, for example using their instead of there, that will pass a spell-check. In critical publications, take the time to use the Word grammar checker, which will catch many of these. The grammar checker indicates questionable usage with a green wavy underline.
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Controlling Hyphenation
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Many Publisher templates use text boxes to emulate the kinds of skinny-column layouts used in newspapers and magazines. To avoid leaving ugly gaps at the ends of lines and to make more content t in less vertical space, Publisher automatically hyphenates multisyllable words that fall within 0.25 inches of the edge of the text box. For each story, you can change the width of the default hyphenation zone, or you can turn off this feature entirely by right-clicking the story you want to change, pointing to Proo ng Tools, and then clicking Hyphenation to display the Hyphenation dialog box.
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Clicking Manual displays a dialog box that moves from one hyphenated word to the next, allowing you to specify which words you want to hyphenate and how you want to hyphenate them. Tip If you are going to manually hyphenate a story, ensure that all editing, including spellchecking, is complete before you begin. It is a waste of time to ne-tune hyphenation if later changes might rewrap lines and necessitate another round of adjustments.
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To check the hyphenation settings of a story, you can click Options on the Tools menu, and then in the Options dialog box, click the Edit tab.
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Changing the settings under Hyphenation on this tab affects only new text boxes, not existing ones. In this exercise, you will create an advertisement, edit its content in Word, and check the spelling of the advertisement text. There is no practice le for this exercise. BE SURE TO start Publisher and close any open publications before beginning this exercise.
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1. In the Publication Types list, click Advertisements.
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Publisher offers six monochromatic designs, each available in square and rectangular versions. If the active information set includes a logo, the design previews display the logo as well as the company name.
2. Under Microsoft Of ce Online Templates, click View templates from Microsoft
Of ce Online.
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Creating Text-Based Publications
If you have an active Internet connection, additional color advertisement templates provided by Microsoft (and possibly others) appear. Each Internet template is of a xed size, and has a rating based on feedback from Of ce Online visitors.
Troubleshooting If you don t have an active Internet connection, complete the exercise with any Publisher advertisement template.
3. Select a template you like, and then click Create.
Publisher creates the selected advertisement. Placeholder text suggests the type of information you might include in each area of the advertisement. Blue dashes indicate placeholders linked to the information set.
Editing and Proo ng Content
4. Right-click the main placeholder text, point to Change Text, and then click Edit
Story in Microsoft Word.
Troubleshooting If Word is not installed on your computer, skip to step 5, and then follow along with the rest of this exercise in Publisher. The text box becomes unavailable, and Word opens, displaying the placeholder text.
See Also For information about working in Word 2007, refer to our book Microsoft Of ce Word 2007 Step by Step (Microsoft Press, 2007).
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Creating Text-Based Publications
Your Word window might look different than the one shown here, depending on your settings.
5. In the text displayed in the document, remove a space from between two words to
create a spelling error. Word immediately indicates the error with a red wavy underline.
6. Close the document to return to Publisher. After a short pause, the changed text
appears in the advertisement. Publisher also indicates the misspelling with a red wavy underline. Troubleshooting If you don t see the wavy underline, point to Spelling on the Tools menu, and then click Spelling Options. Under When Correcting Spelling In Publisher, select the Check Spelling As You Type check box, and then click OK.
7. On the Tools menu, point to Spelling, and then click Spelling.
The Check Spelling dialog box opens, prompting you to correct the error. Your publication is visible behind the dialog box so that you can easily locate the indicated error in context not important in a small publication such as this one, but very helpful in a longer publication. You can accept the suggested correction or enter any replacement text you want in the Change To box. Then click Change to effect the replacement and move to the next detected error in the story (if there is one). After checking the story, Publisher offers to check the remainder of the publication.
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