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Choose Tools, Language, Translate. Press Alt+Shift+F7.
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Part 1: Professional Tools for Professional Documents
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Making the Most of Research Services and Reference Tools
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Display the Research task pane (choose Tools, Research, or click Research in the Stan
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dard toolbar), and select Translation in the Search For list.
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Right-click a word in your document that you want to translate, and choose Translate
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from the shortcut menu. Note
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The first time you use translation services in an Office 2003 application, you will need to install the client dictionaries. After you install them, the dictionaries are available automatically when you connect to the Internet. You can control which installed language pairs are available by clicking the Translation Options link in the Research task pane, and configuring the options in the Translation Options dialog box. If the Translation Options dialog box doesn t show a bilingual dictio nary that you need, you might need to install Microsoft Office Proofing Tools, which is an add-in package that Microsoft offers for more than 45 languages (for more information, visit http://shop.microsoft.com).
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To use the Translation tool, follow these steps:
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1 Specify the text you want to translate by clicking a word or selecting text before you
display the Research task pane (as described earlier). If you want to translate an entire document, you don t need to specify the text you want to translate just open the document, and then display the Research task pane. If the Research task pane is already open, you can type the text you want to translate directly into the Search For box.
2 Ensure that Translation is selected in the Search For list. 3 Select From and To translation dictionaries in the lists. For example, you can select
from English (U.S.) to Italian (Italy).
4 To translate the word or phrase that appears in the Search For text box, click the Start
Searching button next to the Search For box. Your translation results appear in the results list in the Research task pane. To translate the entire document, click Translate Whole Document. Entire document translations appear in your Web browser, with a link to human translation services if you d like a more accurate translation than the machine translation results. Tip Translate documents using online machine or human translation services When you click Translate Whole Document in the Research task pane, your document is translated using a machine translation service. Machine translation services can help you determine the main ideas in documents, but they shouldn t be used for impor tant or sensitive documents because computers cannot preserve your text s full mean ing, detail, or tone. To translate critical documents, you should use a professional human translator.
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Part 1: Professional Tools for Professional Documents
Microsoft Office Word 2003 Inside Out If you are having trouble finding appropriate translations, try looking up the singular forms of nouns (for example, child instead of children) and search using the infinitive forms of verbs (for example, swim instead of swam). Searching for root words generally results in greater success during translation. Also, keep in mind that the Word transla tion tool serves approximately the same function as a language dictionary it s not a full-service translation utility, but it s a nice way to interpret a few words or phrases.
Scrutinizing Document Statistics
In addition to the standard reference book features included in Word, you have several other electronic reference tools that you can use to analyze your documents. Namely, you can instruct Word to quickly summarize the content in a document by using the AutoSummarize feature, you can analyze a document s readability level using Flesch Reading Ease and FleschKincaid Grade Level scores, and you can display word count statistics to track the length of your text while you work.
Getting to the Point with AutoSummarize
Word can automatically summarize key points in documents, enabling you to create brief versions of documents that readers can quickly scan. You ll find that AutoSummarize works best on structured documents such as reports, white papers, technical documents, articles, and so forth. AutoSummarize doesn t work especially well for fiction, correspondence, and other more loosely structured documents. The AutoSummarize feature determines key points in your document by analyzing and scor ing sentences. Sentences are given higher scores if they contain words that are frequently used in the document. You can choose one of the following four options for displaying the summary information:
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