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Getting the Scoop on Word s Normal Template
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No matter what template you use to format a specific document, the Normal global template is always open. Normal.dot is stored in the \%UserProfile%\Application Data\Microsoft \Templates folder by default. Whenever you start Word, it automatically looks for the Normal template in the location specified in the File Locations tab in the Options dialog box. (You display this dialog box by choosing Tools, Options.)
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For more information about changing the default location of template files, see 5, Customizing Word and Enhancing Accessibility.
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The Normal template contains default styles and built-in AutoText entries (but no boilerplate text) that are automatically available whenever you create new, blank documents. As you work in a document, any styles, AutoText entries, macros, toolbars, or other customiza tions you save are stored in the Normal template unless you specify otherwise. In addition, you can modify the Normal template to change the default document formatting in Word. As you can imagine, the longer you work with Word, the more customized your Normal.dot file can become. If the Normal template is damaged, moved, missing, or renamed, Word creates a new Normal template the next time you start Word, which is based on the default settings. This automati cally generated Normal template won t include any customizations you ve made to a previous version of Normal.dot. Of course, you can intentionally rename your Normal template to force Word to create a new Normal template. If you do this, Word will create a fresh Normal tem plate, and then you can copy selected components from the renamed template into the newly generated Normal template by using the Organizer, as described in Renaming, Deleting, and Copying Styles Using the Organizer, on page 504. To rename the Normal template after you ve altered the default template by adding customizations, close Word, then display the Normal.dot template in the the \%UserProfile%\Application Data\Microsoft\Templates folder, right-click the Normal template, choose Rename, and enter a new name for the tem plate. The next time you open a new blank document in Word, the document will be based on the standard Normal.dot template without any custom settings.
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Part 3: Designing Pages for Maximum Visual Impact
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Troubleshooting
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I can t find the Normal template in the templates folder After you rename or delete the Normal template from the Templates folder, you won t see the Normal.dot file in the Templates folder at first. Word will continue to open using the default Normal.dot template, but the file won t appear in the Templates folder until you customize the Normal template by adding a style, toolbar, macro, or other customization, or close Word.
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Because the Normal template is so necessary and so widely used, it s often the first target of macro virus authors. Therefore, if you work with a highly customized Normal template, you might want to back up your system s Normal.dot file every few weeks. If you don t need to change your Normal.dot file on a regular basis, you can provide added security by making the Normal template read-only. Making your Normal template read-only protects it from virus attacks that attempt to overwrite or add information to Normal.dot files.
Troubleshooting
Word crashes during startup could the Normal template be corrupted If Word crashes during startup, you can use a switch to quickly determine whether the prob lem is due to a damaged Registry entry or a corrupt Normal.dot file. To get to the root of the problem, try opening Winword.exe using the /a switch (see Table 16-1 for all Word startup switches). When you use the /a switch, Word opens but prevents add-ins and global templates (including Normal.dot) from loading automatically. To start the Winword program without load ing add-ins and global templates, follow these steps:
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