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Balancing Your Columns
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Lining up text isn t always easy, and Word includes a feature that can help you automatically balance the text in your columns. When you create a column break, as described in the preceding section, you can have Word create a continuous break, which ensures that the col umns will be balanced. The continuous part of the break gives Word permission to end the column wherever necessary to even out the text placement. To create a continuous break, follow these steps:
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1 Place the insertion point where you want the break to be added. 2 Display the Break dialog box by choosing Insert, Break. 3 Select Column Break as usual and, in the Section Break Types section, click
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Continuous. Word then adds the continuous break, which will break the text at the appropriate point to balance the text columns most effectively.
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Working in Sections
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Since Word includes features that stretch to give you a variety of formats and controls for long documents, you need a way to limit the changes made to individual portions of your document. That s what sections are all about. By using sections, you can control a change from a single-column format to multiple columns and back again. You can create layouts that look different on odd and even pages. You can modify the margins of a section and then revert to the regular document formatting when the section is completed.
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Creating a Section
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Starting a section is almost as easy as starting a column. You can begin a new section anywhere in the middle of a page or at the beginning of a new one. To start a new section, follow these steps:
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1 Place the insertion point where you want to start the new section. 2 Choose Insert, Break. The Break dialog box (shown previously in Figure 19-9)
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appears. 571
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Part 4: Publishing Long or Complex Documents
Microsoft Office Word 2003 Inside Out
3 Click one of the section break types (further described in Table 19-3) and click OK.
The section is created, and the text flows accordingly. Tip
Create sections in Page Setup If you have a larger vision of your document when you first use Page Setup, you can elect to create sections there as well. Choose File, Page Setup to display the Page Setup dialog box, and then click the Layout tab. The first group of settings on the Layout tab in the Page Setup dialog box deals with sections. You can choose Continuous, New Column, New Page, Even Page, or Odd Page in the Section Start list, just as you can in the Break dialog box. As always, you can change any of your selections at any time, and making changes in the Break dialog box later will carry through to the settings you entered in the Page Setup dialog box.
19
Table 19-3.
A Quick Look at Section Types
Description Use
Creates a new section at the top You want to start a new section with of the next page. different formatting specifications on the next page in the document. Creates a new section beginning You want to begin a new section in at the document insertion point. the middle of the current page. Creates a new section beginning You want to create a new section with a format used uniquely for even on an even page. If the current pages. page is an even page, an odd page is inserted and left blank. Creates a new section beginning You want to create a section for odd pages only. on an odd page. If the current page is an odd page, an even page is inserted and left blank.
Section Type
Next Page
Continuous Even Page
Odd Page
Selecting Multiple Sections
Word gives you the means of selecting different portions of your document at the same time. Whether you want to copy large and nonsequential sections, run the spelling checker on selected text, or reformat or delete selected blocks, you can use the multiple-select feature to select noncontiguous blocks and sections. To select multiple sections, follow these steps:
1 Select the first section you want to work with. 2 Press and hold the Ctrl key, and scroll to the next section and select it. 3 Continue adding sections as necessary and then perform the operation you have in
mind. No longer is Word limited to an all-or-nothing selection method, which means you can work with just the text you want, when and how you want to.
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