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Converting Subdocuments
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Depending on the nature of the document you re creating, you might want to convert all the subdocuments back to a single document. This is an easy process. Start with the master doc ument open and display the document in Outline view. Select the first subdocument you want to convert, and then press and hold Shift while clicking subsequent subdocuments. When you ve selected all the subdocuments you want to convert, click Remove Subdocument on the Outlining toolbar. The subdocument icons and boundaries are removed, and the subdocuments become part of the master document once again, you have a whole document. Save your file by choosing File, Save, or by pressing Ctrl+S.
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Part 4: Publishing Long or Complex Documents
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1 Open the master document with links to the subdocument files. 2 Click Expand Subdocuments to display the contents of the subdocument files. 3 Make sure that the subdocuments you want to combine are next to one another. For
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Printing a Master Document
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When you re ready to print your master document, begin by opening the master document and expanding the document display to the level you want to print. First click Expand Subdocu ments on the Outlining toolbar to show the headings of all subdocuments, and then use the Expand buttons to expand the text level as desired. Finally, change to Print Layout view by choos ing View, Print Layout, or clicking Print Layout View to the left of the horizontal scroll bar. Choose File, Print, select any necessary print options, and then click Print. The entire master document, including the subdocument text, is printed. Tip Get a bird s-eye view Take a look at the document as it will appear in print by choosing File, Print Preview. You can select a multi-page view to see the overall look applied to the combined subdocuments in the master document. Click Close to return to the Print Layout view and make any neces sary changes before printing.
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Troubleshooting
The master document is incomplete when printed If you find that some sections are missing when you print your master document, return to Outline view and scroll through the document to make sure all sections have been expanded. Anything left collapsed will not be printed, so make sure that you expand the entire document, if that s your intention, before selecting Print.
Managing Master Documents
As you can see, working with master and subdocuments is a great way to manage and manip ulate large files. The only downside to master documents is the sometimes complicated task of keeping your files straight. Some procedures you take for granted with ordinary files such as saving, opening, renaming, and moving take a little more thought when it comes to working with master documents. Here are some reminders for times when you need to manage your master document files.
Saving Subdocument Files
Word saves the master document and all subdocuments when you choose File, Save or press Ctrl+S. The master document is saved under the name you entered the first time you saved the file, and Word names all the subdocuments automatically, using the first words of each
Creating and Controlling Master Documents heading as the file name. If you have several headings with the same title, Word adds numbers to the file names, such as Lesson Plan1, Lesson Plan2, and so on. If you want to save a master document to a new location, choose File, Save As. Remember to create a new folder for the new master document and files. Then you ll need to select each subdocument and use Save As to save it to the new folder. Otherwise, the next time you open your master document, you ll see an error message telling you that the subdocument cannot be found. Click Close to save the file and return to the document.
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