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The Index tab includes the options and commands you need to create the index.
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Notice the Mark Entry button in the Index tab in the Index And Tables dialog box. If you begin making your formatting choices for the index and suddenly remember a topic you want to include in the index, you can click Mark Entry to open the Mark Index Entry dialog box.
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Choosing the Index Format
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One of the most important choices you ll make in the Index tab in the Index And Tables dia log box involves the format you select for the compiled index. How do you want the index to look When you click the Formats arrow, Word gives you the following choices:
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The default; leaves out headings
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Centers the alphabetic headings over the index column Encloses the heading in a shadowed box Italicizes the heading and places a rule above it Formats the heading as a block letter and centers it over the index column
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Creating Effective Indexes
Formal Simple
Right-aligns page numbers, adds dot leaders, italicizes the heading, and indents the heading from the left margin Removes all alphabetic headings and special formats
Choosing each of these options produces a different index format, which is displayed in the Print Preview window. To make your choice, click the Formats arrow, and then click the selection you want. If you later decide to change the default alignment of the numbering or choose a different leader character, those changes will override the settings belonging to the different formats. Tip Choose your format Experiment with the different formats before selecting the one you want by clicking your dif ferent choices in the Formats list in the Index tab in the Index And Tables dialog box. When you choose a format style, the Print Preview window shows your selection so you can see the formatting effect of each style.
Choosing Alignment
After you create your index, you might want to make changes to the alignment and leaders the format applied. You can change these settings so that page numbers are aligned along the right edge of the index column and dot leaders are added to help lead the reader to the related page number. To change the alignment of page numbers in your index, follow these steps:
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1 Display the Index And Tables dialog box by choosing Insert, References, Index And Tables. 2 In the Index tab, click the Indented option if necessary, and then select the Right Align
Page Numbers check box.
3 Click the Tab Leader arrow, and select the type of leader you want. 4 Click OK to create the index and the page numbers are formatted as you selected.
Changing the Way Entries Are Displayed
Another choice in the Index And Tables dialog box allows you to choose whether you want index subentries to be run in with the index main entries or indented below them. Simply click your choice and Word will format the index accordingly. When you choose Indented, your index subentries are indented beneath the main entries, like this:
Stress, controlling, 3 managing, 5 reducing, 7
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Microsoft Office Word 2003 Inside Out When you choose Run-In, the subentries are placed on the same line with the main entries, like this: Stress: controlling, 3; managing, 5; reducing, 7 Tip
Save space in cramped documents If you re getting to the end of your document and you re running out of space, you can use the Run-In setting to pick up extra space your index might otherwise use. To do this, choose Insert, Reference, Index And Tables, click the Index tab, select the Run-In option, and then click OK.
Troubleshooting
Error messages appear in my index You ve marked your index entries and created the index by choosing Insert, Reference, Index And Tables and clicking the Index tab. But after Word places the index in your docu ment, you notice that error messages appear instead of the page numbers. The most likely cause is that you created the index in a subdocument rather than in the master document of your publication. To resolve the problem, close the current document by choosing File, Close, and then open the master document. (For more information on working with master documents, see 20, Creating and Controlling Master Documents. ) Expand all subdocuments by clicking the Expand Subdocuments button on the Outlining toolbar in the Master Document, and then press F9 to update your index. The page numbers should be displayed correctly.
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