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To turn off unsupported features while you work, choose Tools, Options, click the Save tab, and then configure the Dis able Features Introduced After setting. (For more detailed information, see the Shar ing Documents with Users of Word 97 and Later on page 646.) When you turn off 647
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including Word 6 or Word 95. To save your document as an RTF file, choose File, Save As, and then select Word 97-2003 & 6.0/95 RTF (*.doc) in the Save As Type list. When you save a document with this format, many word processing programs can read and display the document. The drawback to using this format to save a Word docu ment is that some types of data or formatting might be lost. Furthermore, documents saved with this file format or the standard RTF format will often be larger than docu ments saved in more recent versions of Word because Word 97 and later versions of Word handle image compression better than earlier versions of Word and RTF.
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Part 5: Collaborating Online and on Team Projects
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Microsoft Office Word 2003 Inside Out unsupported features, you can create new documents or modify existing documents specifically for use in Word 6 or Word 95.
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Send users a Word converter or viewer application.
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Microsoft includes converters and viewers with Word, and they are also available for download from the Microsoft Office Resource Kit Web site and the Microsoft Office Online Web site. You can send a converter or a viewer application to users of Word 6, Word 95, or Microsoft Works, for Microsoft Windows, Microsoft Windows NT, or Apple Macintosh operating systems. After users install a converter or viewer, they can directly open Word documents.
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Receiving Notification When a Document Is Converted
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If you want to know which converter (if any) is being used when you open a document, you can display the Convert File dialog box, shown here:
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To configure Word to notify you when files are converted, follow these steps:
1 Choose Tools, Options, and then click the General tab. 2 Select the Confirm Conversion At Open check box, and then click OK.
After you set this option, the Convert File dialog box will appear when you open a file that must be converted. When you see the Convert File dialog box, simply click OK to open the document normally. (The file s default file format will be selected unless you specify another format.) If you click Cancel, the process will be aborted, and the document won t be opened. If you select another file format in the Convert File dialog box, the document will be opened in the selected format. For example, if you select Plain Text in the Convert File dia log box when you re opening a Web page document, you ll see a text document that shows the HTML source code for the Web page instead of the standard WYSIWYG view Word nor mally displays when you open HTML documents.
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Part 5: Collaborating Online and on Team Projects
Working and Collaborating Online
Converting a Batch of Files to or from Word Format
Although you can easily convert a document into another format by using the Save As fea ture, in some cases you might want to convert a number of Word files to another format. For example, you might want to convert a collection of files from a client who uses WordPerfect. You can easily convert a batch of files by using the Conversion Wizard included with Word. To do so, follow these steps:
1 2 3 4 5
Put the documents that you want to convert in a single folder. Choose File, New to open the New Document task pane. In the Templates section, click On My Computer. In the Templates dialog box, click the Other Documents tab. Double-click the Batch Conversion Wizard icon. The Start page is shown in Figure 24-8.
Note The first time you use the Batch Conversion Wizard, you might have to wait a moment or two while the wizard is installed.
Figure 24-8. The Conversion Wizard walks you through the process of convert ing a number of files at one time.
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