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Adding an E-Mail Signature
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As you ve probably seen during your e-mail encounters, many people include a small blurb of information at the end of their e-mail messages. These blurbs are referred to as signatures. Signatures often supply extra contact information, links to Web pages, and sometimes witty or clever comments. Conveniently, you can edit or delete signatures just as you manipulate
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Part 5: Collaborating Online and on Team Projects
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Working and Collaborating Online other text after it s inserted. To create a custom signature that you can use as you need, follow these steps:
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1 Choose Tools, Options, click the General tab, and then click E-Mail Options. If neces
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sary, click the E-Mail Signature tab. The E-Mail Options dialog box appears, as shown in Figure 24-18.
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Figure 24-18. You can use the E-Mail Options dialog box to create a collection of signatures that you can choose from when you create e-mail messages in Word.
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2 If more than one e-mail account is configured on your computer, display the e-mail
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account in the Select The Signatures Associated With list.
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3 In the top box, enter a title for the signature you re creating so you can quickly identify
the signature when you want to add its content to your e-mail messages.
4 Press Tab, enter the signature s content (including text, graphics, and hyperlinks) in
the box in the Create Your E-Mail Signature section, and then click Add. By default, the newly created signature is assigned to be the default e-mail signature. Tip Choose a default signature You can set any signature to be your default signature by configuring the E-Mail Signature tab in the E-Mail Options dialog box. To do so, select the signature s name in the Signature For New Messages and Signature For Replies And Forwards lists, and then click OK.
5 To add another signature, click New, name the signature, enter the signature informa
tion, specify the e-mail account association, and then click Add.
6 When you have finished creating signatures, click OK to close the E-Mail Options dia
log box, and then click OK to close the Options dialog box. 661
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Part 5: Collaborating Online and on Team Projects
Microsoft Office Word 2003 Inside Out After you create and set a default signature, Word inserts the default signature in new, blank e-mail documents you create by clicking the E-Mail Message link in the New Document task pane. In addition, your default signature will be added to messages that you create by reply ing to or forwarding messages sent to you. If you create a number of signatures in Word, you can easily change which signature is inserted in an e-mail message by right-clicking the exist ing signature and choosing another signature from the shortcut menu. When you do this, the existing signature is removed and the selected signature is inserted in your document. You can also use this shortcut menu to access the E-Mail Options dialog box (in which you can create a new signature, modify existing signatures, and change your default signature set ting). Figure 24-19 shows a blank e-mail document containing a signature accompanied by the shortcut menu showing other available signatures.
Figure 24-19. You can replace an existing signature by right-clicking it, and then choosing another signature name from the shortcut menu.
Routing Documents via E-Mail
You re probably familiar with the routing slips used in office settings. In plain language, a routing slip is a list of names of people who need to review an item. When a person on the list reviews the item, she checks off her name and then passes the item to the next person on the list. Routed items can be anything from policy updates to secret birthday cards for a co-worker. In Word, you can attach the online equivalent of a routing slip to a document, and you can route the doc ument to each person on the list in sequence or all at once. You might want to use this feature if you want a number of people to review and return a particular document. To create a routing slip, you must ensure that you have an e-mail program installed on your system. Then follow these steps:
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1 Open the document you want to route, and then choose File, Send To, Routing Recipient.
If a security warning appears, asking whether it s OK to check your Outlook Address Book, click Yes. The Routing Slip dialog box appears, as shown in Figure 24-20. 662
Part 5: Collaborating Online and on Team Projects
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Figure 24-20. You can use the Routing Slip dialog box to create an online rout ing slip for a Word document.
2 In the Routing Slip dialog box, click Address. The Address Book dialog box appears. 3 In the Address Book dialog box, select the Show Names From The list, and then
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