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choose an address book, such as Contacts.
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4 In the name list, double-click names or select the names you want to include on your
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routing slip (to select multiple names, press Ctrl while you select names), and then click To. Click OK to close the Address Book dialog box. The selected names will appear in the To list in the Routing Slip dialog box, as shown in Figure 24-21.
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5 Adjust the order of recipients in the To list to suit your needs by selecting names and
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clicking the up or down arrow buttons to the right of the To list to move the selected name up or down the list. 663
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Figure 24-21. The To list in the Routing Slip dialog box specifies the users who will be included in the routing process. You can move names up and down the list to set the routing order.
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6 Enter text in the Message Text box, and in the Route To Recipients section, specify whether
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you want to route the document to each routing slip recipient in sequence or all at once.
7 Click Route to begin routing your document. If you receive a security warning, click
Yes to continue. Recipients of a document with a routing slip will receive an e-mail message stating that the attached document is being routed. After the recipient opens and reviews the document in Word, he should choose File, Send To, Next Routing Recipient to forward the document to the next person on the routing slip. If the recipient wants to route the document to another name in the list, he can choose File, Send To, Other Routing Recipient. As the document is routed, the originator of the routed document receives update e-mail messages indicating the latest action (such as Bill routed the document name of document to Julie ).
Formatting Messages with Stationery and Themes
If you choose to send HTML-formatted e-mail messages, you can send highly customized messages. You can use the themes provided in Word to format your e-mail messages as described in 17, Formatting Layouts Using Text Boxes, Frames, Backgrounds, and Themes. You can also add stationery to e-mail messages. Fundamentally, stationery is a scaled-down version of a theme, and the process of applying stationery is similar to applying themes, as described here:
1 Choose Tools, Options, click the General tab, and then click E-Mail Options. The
E-Mail Options dialog box appears.
2 In the E-Mail Options dialog box, choose the Personal Stationery tab, shown in
Figure 24-22.
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Figure 24-22. The Personal Stationery tab provides a number of format settings for e-mail messages, including the Theme button, which you can use to access the Theme Or Stationery dialog box.
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Working and Collaborating Online
3 Click the Theme button. The Theme Or Stationery dialog box appears, as shown in
Figure 24-23.
Figure 24-23. You can use the Theme Or Stationery dialog box to select and preview e-mail stationery and themes before applying them.
4 Choose a name in the Choose A Theme list. Notice that a number of themes include
the word Stationery after the theme name; themes labeled as stationery are scaleddown themes that specify an e-mail message s background and standard text settings (such as color and font).
5 View themes in the preview box until you find one you want to use. Select the theme,
click OK to close the Theme Or Stationery dialog box, click OK to close the E-Mail Options dialog box, and then click OK to close the Options dialog box. When you set a default theme, Word applies the theme to all future e-mail messages you cre ate until you reconfigure the default theme setting. The theme won t be applied to e-mail messages or documents you ve already created. Tip Apply a theme to only the current e-mail message You can apply a new theme to an existing e-mail message before you send it, regardless of whether the e-mail message has a theme already applied. To do so, choose Format, Theme to access the Theme dialog box. Select a theme, preview the theme, and then click OK. When you use this option, you won t see themes specially formatted as stationery, so you won t find themes listed with the (Stationery) identifier after the theme names.
You can set a number of e-mail message options within Word by configuring settings in the Message Options dialog box, shown in Figure 24-24. To display the Message Options dialog box, click the Options button in the e-mail pane.
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Setting E-Mail Message Options
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Microsoft Office Word 2003 Inside Out
Figure 24-24. dialog box.
Click the Options button in the e-mail pane to access the Message Options
The Message Options dialog box enables you to set the following options:
Importance
Lets you mark a message as Low, Normal, or High importance. For more information about indicating an e-mail message s importance, see Setting E-Mail Pri ority on page 659. Lets you specify whether the contents of a message are Normal, Personal, Private, or Confidential. This option serves as an indicator only; it doesn t protect your document in any way.
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