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If you know that recipients will view your message in Outlook or Word, you can instruct Word to use smart tags in the e-mail message. Selecting this check box and sending a message to a recipient who uses an e-mail appli cation that doesn t support smart tags will have no effect. Note that if you choose the High HTML filtering option, the Save Smart Tags In E-Mail check box will not be available. If you choose the Medium filtering setting, you can specify whether you want to include smart tags in your e-mail message.
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After you configure the settings in the E-Mail Options dialog box, click OK to save your set tings, and then click OK again to close the Options dialog box.
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Faxing is yet another fast, convenient way to get information from your office or home com puter to other people around the country or around the world. Using Word, you can send faxes using your system s fax modem (if one is installed) or a fax service, which is the recom mended process in Word 2003. In both cases, Word provides a Fax Wizard that walks you through most of the process. In addition, with the Office 2003 optical character recognition feature, you can edit online faxes to remove personal information. This part of the chapter addresses creating, sending, and working with faxes in Word 2003. To kick off the discussion, the standard approach of using a fax modem is described first. Note If you use Internet fax services, you ll probably have to pay a fee to a third-party ven dor for the service. If you use a fax modem s software, you can send faxes using the Fax Wizard in Word. If you use the Microsoft Fax program with your fax modem, the Fax Wizard in Word 2003 automatically opens the Send Fax Wizard, as described later in this chapter.
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Word has long offered the ability to fax a document using a computer s fax modem. Word 2003 continues to offer this capability. To use a fax modem, you must have your fax modem set up on 668
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Part 5: Collaborating Online and on Team Projects
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Working and Collaborating Online your system in the Printers And Faxes folder. To verify this, display the Control Panel, and then double-click the Printers And Faxes icon. If a fax modem is installed on your computer, you can send a document as a fax directly to a recipient. To send a document as a fax, follow these steps:
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1 Open your document, and choose File, Send To, Recipient Using A Fax Modem. The
Fax Wizard appears, as shown in Figure 24-26.
Figure 24-26. The Fax Wizard walks you step-by-step through the process of cre ating and sending your fax.
Tip Start a fax from scratch If you want to send a fax without first creating a new document for those times when you simply want to send a file as an attachment or send only a cover page with a note you start by opening the New Document task pane, as follows:
Choose File, New. The New Document task pane appears. Click the On My Computer link in the Templates section. The Templates dialog box appears. Click the Letters & Faxes tab, click Fax Wizard, and then click OK. The Fax Wizard welcome page appears, as shown in Figure 24-26.
2 After the Fax Wizard opens, click Next to begin the process. The Document To Fax page
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allows you to specify which document you want to fax. By default, the current document is selected. If you have more than one document open and you want to choose a docu ment other than the one shown, click the arrow for the list and select the document you want to send. You can also choose whether you want to include a cover sheet.
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