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Opens the File Transfer window, which enables you to transfer files to meeting participants.
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For a full review of NetMeeting and its features, refer to the NetMeeting Help files (access by choosing Help, Help Topics in the NetMeeting window).
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Another way to communicate online is to take part in Web Discussions. The Web Discussions features in Office enable you to attach comments to and insert comments in a Web page or any file you can open in an Office application and view in a Web browser (including .htm, .xls, .doc, and .ppt files). The comments you attach to the document appear within the doc ument when it is displayed online but are stored on a discussion server, not in the document, and not necessarily on the same server that stores the document. Figure 24-32 shows a doc ument containing discussion comments that is stored on a SharePoint Team Services Web site. Notice that some comments have been inserted directly in the document and others appear below the document. You can insert and view discussion comments in either location. Keep in mind that a server administrator must set up Web Discussions before you can use this feature.
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Part 5: Collaborating Online and on Team Projects
Working and Collaborating Online
Figure 24-32. The Web Discussions feature in Office enables you to add comments to online documents for others to read and respond to.
For more information about team Web sites and SharePoint, see 25, Working with Shared Documents.
Connecting to a Discussion Server
After your server administrator sets up the Web Discussions feature, you can connect to the discussion server and participate in Web Discussions. To connect to a discussion server, fol low these steps:
1 Choose Tools, Online Collaboration, Web Discussions. The Web Discussions toolbar
appears, as shown in Figure 24-33.
Figure 24-33. The Web Discussions toolbar provides buttons you can use to connect to discussion servers and participate in Web Discussions.
2 On the Web Discussions toolbar, click Discussions to display the Discussions menu,
24
shown in Figure 24-34, and then choose Discussion Options. The Discussion Options dialog box appears.
Part 5: Collaborating Online and on Team Projects
Microsoft Office Word 2003 Inside Out
Figure 24-34.
The Discussions button provides a menu of options for discussions.
3 To create a link to a new discussion server, click Add. The Add Or Edit Discussion
Servers dialog box appears.
4 In the Type The Name Of The Discussion Server Your Administrator Has Provided
box, type the name of a discussion server. If security is set up on your discussion server using the Secure Sockets Layer (SSL), select the Secure Connection Required (SSL) check box.
5 In the You Can Type Any Name You Want To Use As A Friendly Name For The Dis
cussion Server box, type the name you want to use for the server. Click OK to close the dialog box.
6 In the Discussion Options dialog box, click OK to connect to the discussion server
listed in the Select A Discussion Server list. After you connect to a discussion server, you can navigate to the online document you want to discuss, and then add discussion comments, as described next.
Participating in a Discussion
After you ve accessed an online document or a Web page, you can participate in Web Discus sions by using the Web Discussions toolbar buttons. Table 24-3 describes the buttons on the Web Discussions toolbar.
Table 24-3.
Web Discussions Toolbar Buttons
Name
Discussions
Button
Description
Provides a menu containing discussionrelated actions you can perform, such as fil tering, refreshing, and printing discussions. Inserts a discussion comment (and comment icon) at the insertion point location in a paragraph in the document. Inserts a discussion comment in the Discussion pane, which is a separate pane that appears below the active document.
Insert Discussion In The Document Insert Discussion About The Document
24
Part 5: Collaborating Online and on Team Projects
Working and Collaborating Online
Table 24-3.
Web Discussions Toolbar Buttons
Name
Previous
Button
Description
When discussions appear in the Discussion pane, click this button to move to the preceding comment. When discussions appear in the Discussion pane, click this button to move to the next comment. Displays discussions below the document instead of as inline discussion comments. Opens the Document Subscription window, which enables you to have the discussion server notify you when a file or folder changes by periodically sending you an e-mail message. Disconnects your computer from the Web Discussions server. Displays or hides the Discussion pane. You can drag the pane s border to adjust its view ing area. Closes the Web Discussions feature and toolbar.
Next
Show General Discussions Get Notified When Changes Occur
Stop Communication With Discussion Server Show/Hide Discussion Pane Close Web Discussions
To add a discussion comment about an online document using the Web Discussion toolbar buttons, follow these steps:
1 To insert an inline discussion comment, position the insertion point in the paragraph
you want to discuss, and then click Insert Discussion In The Document. To insert a general discussion below the document, click Insert Discussion About The Document. The Enter Discussion Text dialog box appears.
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