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Figure 27-12. The Ink Comments toolbar contains the Pen and Eraser buttons. You can use the Eraser tool to remove some or all ink from a comment.
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3 Tap in the comment balloon, and use the tablet pen to write or draw comment
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Part 5: Collaborating Online and on Team Projects
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Microsoft Office Word 2003 Inside Out When others view ink comments, the comments appear along with standard comments in the margin or in the Reviewing Pane. Figure 27-13 shows an ink comment being viewed on a desktop computer alongside a standard comment and tracked changes.
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Ink commented added by a tablet PC user
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Figure 27-13. Ink comments appear alongside standard comments and tracked changes in a document s margin or Reviewing Pane. You can copy and delete ink comments, but you can t add text.
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Adding Ink Annotations
If you re using a Tablet PC, you can add ink annotations directly on top of content in documents. For instance, you can circle text, draw arrows on graphics, highlight key topics, or cross out chart elements. You must be running Word 2003 on a Tablet PC to use ink annoInsert Ink tations, and it is recommended that you work in Print Layout view for optimal results. Furthermore, to ensure that ink annotations remain relevant and useful, you should lock the document s layout before you add ink annotations. This ensures that the content won t shift and render your ink annotations meaningless. Ink annotations are anchored to paragraphs, so if you add or remove paragraphs, your annotations will remain accurate and intact. But if any changes are made within a paragraph containing ink annotations such as content is added or removed, font or margin sizes are changed, or other content is resized the ink annotations will probably no longer line up correctly in your document. When you work with ink annotations, keep in mind that the ink marks are stored on a layer above the document s contents.
For more information about locking layouts and protecting documents, see 28, Addressing Document Protection and Security Issues.
Par t 5: Collaborating Online and on Team Projects
Revising Documents Using Markup Tools Tip If you add ink annotations while in Reading Layout view, make sure you click the Actual Page button on the Reading Layout toolbar before you add ink. Otherwise, your anno tations might not align properly with content in the Print Layout and Web Layout views. To add ink annotations, open the document, and click Insert, Ink Annotations on the menu bar or tap Insert Ink button on the Reviewing toolbar. When you add ink annotations, the Ink Annotations toolbar appears by default and contains tools you can use to customize your annotations. Table 27-2 describes the Ink Annotations toolbar buttons.
Table 27-2.
Ink Annotations Toolbar Buttons
Name
Ball Point Pens/ Felt Tip Pens/ Highlighters
Button
Description
Enables you to select a pen style and color. You can choose a black, red, or blue ballpoint or felt tip pen, or you can choose a yellow, turquoise, or pink highlighter. You can select additional colors by using the Line Color menu. Turns on the eraser, which enables you to delete some or all of an ink annotation. Enables you to select objects, including ink annotation marks (this can come in handy if you want to move ink marks to another location on the page). Enables you to select and apply line colors and patterns. Enables you to specify line thickness and style.
Eraser
Select Objects
Line Color
Line Style
Show/Hide Markup Stop Inking/ Stop Erasing
Displays and hides ink annotations in the current document. Turns off the pen or eraser tool. This button changes its appearance depending on which tool is currently in use.
Configuring Comment Balloon and Reviewing Pane Options
When you work with comment balloons (and track change balloons, as discussed in Tracking Changes on page 774), you can control a variety of balloon options. Specifically, you can format balloon and Reviewing Pane label text (which is the text that is displayed on Reviewing Pane bars above each comment or tracked change), specify when balloons will be displayed, adjust balloon width and placement, and specify whether lines should connect balloons to text. 765
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