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Tip Store templates online Occasionally, you might want to store templates online. If you don t have a Web site, you can work around this limitation without spending a dime, by using MSN s free Web space at groups.msn.com. You can use the free space to store templates (and other files), thereby making the files easily accessible on the Internet. You can also configure the Templates On My Web Sites link in the New Documents task pane to include a shortcut to your File Cabi net s contents. For more information about storing templates on a Web site and using MSN File Cabinets, see 24, Working and Collaborating Online.
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For in-depth information about templates, see 16, Formatting Documents Using Templates, Wizards, Add-Ins, and XML Schemas.
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Mastering Document Content Fundamentals
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After you open a new document whether it s blank or based on an existing document or template the next order of business is to insert information into the document and format it.
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Part 1: Professional Tools for Professional Documents
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Mastering Document Fundamentals Granted, that s a fairly obvious observation, but it s well worth discussing. Working with information is what this book s all about, so just to be sure we cover all our bases, we ll address content fundamentals here. First, we ll look at inputting information, and then we ll look at ways to navigate through documents and perform standard editing and formatting tasks. These topics might sound basic, but you should be able to pick up at least a few pointers here and there throughout the upcoming sections. If nothing else, scan the tables included on the next few pages to learn a new trick or two to help streamline your working style.
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You have a few options when it comes to inserting information into Word 2003 documents:
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Click in the document and begin typing in the editing window.
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Typed text appears to the left of the insertion point. You can reposition the insertion point by clicking elsewhere within the editing window.
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Copy and paste information.
Using the Office Clipboard, you can easily copy information from within the current document, other Word documents, Web pages, other applications, and from almost any other application that allows you to copy selected data. After you copy data, you can paste the information directly into Word documents. For more information about using the Office Clipboard, see the section Using the Office Clipboard later in this chapter on page 46.
Insert the contents of another Word document or text file.
You can insert the contents of another document into the current document without copying and pasting by choosing Insert, File; navigating in the Insert File dialog box to the file that contains the information you want to insert into the current document; and then double-clicking the document. The document s contents are inserted into the currently displayed document (and the existing document remains unchanged). You can speak your piece by configuring and working with Word s speech features. Using speech recognition, you can dictate content and use voice commands by talking into a high-quality headset. Word can recognize handwritten marks you make with your mouse or a stylus, which is a pencil-like tool used on electronic writing or drawing pads, tablet PCs, and so forth. When you use the handwriting recognition feature or Ink feature, you can retain your written marks, create drawings, or configure Word to interpret your handwriting and display the information as typed text.
Use speech recognition.
Handwrite content using the mouse or a stylus.
Change from Insert mode to Overtype mode By default, new text you type in the middle of a line will be inserted between existing text. To change from Insert mode to Overtype mode, you can choose Tools, Options, and then clear the Overtype Mode check box in the Edit tab. For quicker results, double-click OVR on the status bar or press the Insert (sometime labeled Ins) button to toggle between Insert and Overtype modes.
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