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The Many Faces of Document Navigation
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Word provides numerous document navigation tools, some of which don t even seem like doc ument navigation tools on the surface. This chapter presents the main navigation tools beyond basic browsing, but other means of moving through documents are discussed elsewhere in this book. For example, you can move through documents using the following techniques: Jump to marked locations within your document by using bookmarks. (Bookmarks are introduced in Creating Bookmarks for Document Navigation, on page 133, and are described in more detail in 23, Configuring Footnotes, Endnotes, and Cross-References. ) Browse from component to component using the Select Browse Object options. (Browsing is introduced in 2, Mastering Document Fundamentals, and is discussed further in this chapter in Jumping to Document Areas Using the Go To and Select Browse Object Options, on page 132.)
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Move quickly from section to section using outline levels. (See 10, Outlining Documents for Clarity and Structure. ) Work with multiple-file documents using Master Documents. (See 20, Cre ating and Controlling Master Documents. ) Keep in mind that the ultimate goal is to become comfortable with the various document navigation tools so that you can access the information you need efficiently and almost automatically.
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Conducting Basic and Advanced Searches
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Before you learn how to search within documents, you should take a look at how to search among documents. As mentioned, you can find documents using the Basic File Search and Advanced File Search task pane as well as the File Search dialog box. Using these tools, you can conduct basic and advanced searches. You use the Basic File Search task pane when you want to find files, Outlook items, or Web pages containing various forms of text, and you use the Advanced File Search task pane when you want to find files based on file properties, such as author name, file name, date last modified, and so forth. To access the Basic File Search task pane, choose File, File Search (or press Alt+F+H). To access the Advanced File Search task pane, click the Advanced File Search link in the Basic File Search task pane. By default, the search task pane appears in the last search view you used to conduct a search either Basic File Search or Advanced File Search. If the Advanced File Search view is visible, you can access the Basic File Search options by clicking the Basic File Search link in the See Also sec tion of the task pane. Likewise, if the Basic File Search view is visible, you can access the Advanced File Search view by clicking the Advanced File Search link in the See Also section in the task pane. Figures 4-1 and 4-2 show the Basic File Search and Advanced File Search task pane views.
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Figure 4-1. The Basic File Search task pane view enables you to search documents using text strings, file location information, and file types.
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Honing Document Navigation Skills
Figure 4-2. The Advanced File Search task pane view enables you to search for documents based on properties and conditions in addition to file location information and file types.
The File Search dialog box offers search capabilities similar to those of the File Search task panes. You display the File Search dialog box from within the Open dialog box. This approach to search ing for documents is handy if you re already in the Open dialog box and you re not sure where a particular document is stored. To view the File Search dialog box, perform the following steps:
1 Choose File, Open, press Ctrl+O, or click the Open button on the Standard toolbar to
display the Open dialog box. The File Search dialog box contains Basic and Advanced tabs, shown in Figures 4-3 and 4-4, which provide options similar to those available in the Basic File Search and Advanced File Search task panes (compare Figures 4-1 and 4-2).
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