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Be Visible list box, and then click OK to return to the Styles And Formatting task pane.
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5 Right-click Document Map in the Pick Formatting To Apply list box, choose Modify,
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configure the font style and size, and then click OK. You can resize the Document Map by dragging the right edge of the Document Map pane. However, the custom settings are only retained for the current session. After you close and reopen the document, Word automatically sets the Document Map to one-fourth of the win dow s width.
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Finding Text and Elements Within the Current Document
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In addition to searching for documents and navigating through documents using the Document Map, you can search for text, graphics, and other document elements within the current docu ment by using the Find, Replace, and Go To features. Find, Replace, and Go To are extremely popular tools among seasoned Word users because they are quick, accurate, and easy to use. To access the Find tab in the Find And Replace dialog box, shown in Figure 4-11, choose Edit, Find, or press Ctrl+F. Alternatively, you can click the Find button on the Select Browse Object menu. (To display the Select Browse Object menu, click the Select Browse Object button located near the bottom of the vertical scroll bar, or press Ctrl+Alt+Home.)
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Part 1: Professional Tools for Professional Documents
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Microsoft Office Word 2003 Inside Out
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Figure 4-11. You can use the Find tab to locate instances of words, phrases, special char acters, styles, and more.
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In this section, you ll learn how to use the Find tab s various options; many of these options also appear in the Replace tab. Tip
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Add the Find button to the Standard toolbar To add the Find button to the Standard toolbar, click the arrow on the right end of the Standard toolbar, choose Add Or Remove Buttons, point to Standard, and then select the Find option.
Finding and Selecting Items
As an experienced Word user, you know that you can find characters, words, phrases, and text elements by typing a search string in the Find dialog box, and then clicking Find Next to move from one instance of the search string to the next. In addition to the standard instanceby-instance Find capabilities, you can select every instance of a character, word, phrase, or text element at one time with a single click. To select every instance of a search text string, fol low these basic steps:
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1 In the Find tab in the Find And Replace dialog box, type your search text in the Find
What box.
2 Select the Highlight All Items Found In check box, ensure that Main Document is
selected in the list, and then click Find All. (The Find Next button changes to the Find All button after you select the Highlight All Items Found In check box.)
3 Click Close to close the dialog box.
When all instances of a search string are selected, you can globally format the selected text by clicking toolbar buttons or applying Format menu options. You can also delete all the selected text by pressing Delete or Backspace. To deselect the selected text, simply click any area in your document that isn t highlighted.
Configuring Options in the Find Tab
In many cases, conducting a simple text search using the Find tab adequately serves your needs. But you ll also encounter situations when you want to further refine your search parameters. To define more specific searches or to search for document elements, you ll need 124
Part 1: Professional Tools for Professional Documents
Honing Document Navigation Skills to use the Find And Replace dialog box s additional options. To view the additional options in the Find tab, click the More button. The fully expanded Find tab is shown in Figure 4-12.
Figure 4-12. The expanded version of the Find dialog box provides access to search options as well as the Format, Special, and No Formatting buttons. Notice that the More button has changed to a Less button; you can click the Less button to shrink the dialog box to its original view.
The Find options in Word 2003 are fundamentally the same as the Find options in Word 2002 with a few added Special character options, so the advanced Find capabilities in this ver sion of Word will be very familiar to Word 2002 users. But let s take a moment to review the expanded Find tab s options. (Keep in mind that most of these options are also available in the Replace tab.) The following Search options are available in the expanded Find tab:
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