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Tip You can also double-click Blank project.
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Project creates a new project plan, with the Gantt with Timeline view displayed.
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Creating a Resource Pool
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9. On the View tab, in the Resource Views group, click Resource Sheet.
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The Resource Sheet view replaces the Gantt Chart view.
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10. On the File tab, click Save As. 11. Navigate to the 18 folder. 12. In the File name box, type Lucerne Resource Pool, and then click Save.
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Tip You can give a resource pool any name you want, but it is a good idea to indicate that it is a resource pool in the file name.
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13. On the View tab, in the Window group, click Arrange All.
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Project arranges the three project plan windows within the Project window.
Prior to being linked to a resource pool, some resource names and other details are duplicated in these project plans.
Title bar
Note You do not need to arrange the project windows in this way to create a resource pool, but it is helpful to see the results as they occur in this chapter.
Looking at the resource names in the two project plans (Consolidating A and Consolidating B), you can see that several of the same resources appear in both project plans. These include Carole Poland, Copyeditors, John Evans, and others. None of these resources are overallocated in either project.
18
Consolidating Projects and Resources
14. Click the title bar of the Consolidating B window. 15. On the Resource tab, in the Assignments group, click Resource Pool, and then
click Share Resources. The Share Resources dialog box appears.
16. Under Resources for Consolidating B , select the Use resources option.
The Use Resources From list contains the open project plans that can be used as a resource pool.
17. In the From box, click Lucerne Resource Pool.
18. Click OK to close the Share Resources dialog box.
You see the resource information from the Consolidating B project plan appear in the Lucerne Resource Pool plan. Next, you will set up the Consolidating A project plan as a sharer plan with the same resource pool.
19. Click the title bar of the Consolidating A window. 20. On the Resource tab, in the Assignments group, click Resource Pool, and then
click Share Resources.
21. Under Resources for Consolidating A , click the Use resources option. 22. In the From list, make sure that Lucerne Resource Pool is selected.
Lucerne Resource Pool is selected by default. The Consolidating A project plan is already a sharer plan, and Project won t allow a sharer plan to be a resource pool for another project plan.
23. Under On conflict with calendar or resource information, make sure that the
Pool takes precedence option is selected. Selecting this option causes Project to use resource information (such as cost rates) in the resource pool rather than in the sharer plan, should it find any differences between the two project plans.
Creating a Resource Pool
24. Click OK to close the Share Resources dialog box.
You see the resource information from the Consolidating A project plan appear in the resource pool.
After these two sharer plans have been linked to the resource pool, the combined resource information appears in all files.
The resource pool contains the resource information from both sharer plans. Project will consolidate resource information from the sharer plans based on the name of the resource. John Evans, for example, is listed only once in the resource pool, no matter how many sharer plans list him as a resource.
Important Project cannot match variations of a resource s name for example, John Evans from one sharer plan and J. Evans from another. For this reason, it is a good idea to develop a convention for naming resources in your organization and then stick with it.
Again, you do not have to arrange the project windows as you did in this exercise to link the sharer plans to the resource pool. However, it is helpful in this chapter to see the results as they occur.
Tip If you decide that you do not want to use a resource pool with a project plan, you can break the link. To do this, in the sharer plan, on the Resources tab, click Resource Pool and then click Share Resources. Under Resources For<Current Project Name>, select the Use Own Resources option.
18
Consolidating Projects and Resources
Creating a Dedicated Resource Pool
Any project plan, with or without tasks, can serve as a resource pool. However, it is a good idea to designate as the resource pool a project plan that does not contain tasks. This is because any project with tasks will almost certainly conclude at some point, and you might not want assignments for those tasks (with their associated costs and other details) to be included indefinitely in the resource pool. Moreover, a dedicated resource pool without tasks can enable people, such as line managers or resource managers, to maintain some information about their resources, such as nonworking time, in the resource pool. These people might not have a role in project management, and they will not need to deal with task-specific details in the resource pool.
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