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1. Select the names of tasks 2 through 4.
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These tasks are currently set to be manually scheduled, as indicated by the pushpin indicator in the Task Mode column.
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2. On the Task tab, in the Tasks group, click Auto Schedule.
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Project switches these tasks to be automatically scheduled.
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Indicators in the Task Mode column tell you that these tasks are now automatically scheduled. The formatting of automatically scheduled task bars is different from that of manually scheduled tasks.
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Project changes the Task Mode icons and formatting of the tasks Gantt bars to indicate that they are now automatically scheduled.
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3. Select the name of task 6, Distribute advance copies. 4. On the Task tab, in the Tasks group, click Auto Schedule.
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Creating a Task List
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This time, task 6 was rescheduled to start later. Why did this happen Recall the dependency between the two summary tasks. The dependency said in effect that the Public Launch Phase should start once the Planning Phase was complete. However, because task 6 and the other subtasks of the Public Launch Phase were manually scheduled, Project did not reschedule them to account for this dependency. As soon as you set task 6 to automatic scheduling, however, Project did just that and adjusted the start date of its summary task as well. The remaining subtasks 7 and 8 are still manually scheduled, so Project left them alone. You ll switch these tasks next.
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5. Select the names of task 7 and 8. 6. On the Task tab, in the Tasks group, click Auto Schedule.
Project reschedules the remaining tasks. This extends the duration of the Public Launch Phase and of the overall project.
Notice that Project supplied a one-day duration for task 8, which previously had a text note for its duration. Project did so because it requires a numeric time value for every automatically scheduled task s duration value. The question mark following the duration value indicates that this is an estimated duration; it has no effect on the scheduling of the task.
Switching Task Scheduling from Manual to Automatic
Right now, this project plan is set to treat all new tasks entered as manually scheduled. You could leave this setting as is and then switch specific tasks to be automatically scheduled. However, this project plan is developed enough now to switch to automatic scheduling and later set some specific tasks to manually scheduled as needed.
7. On the Task tab, in the Tasks group, click Mode and then click Auto Schedule.
Tip You can also toggle the scheduling mode by clicking the New Tasks status bar text and then picking the other scheduling mode.
To see automatic scheduling in action, you ll add a new task to the project plan.
8. In the Task Name field, below task 8, type Launch social media programs for
book and then press Enter. Project adds the new task to the plan. By default, it is not linked to any other task and is scheduled to start at its summary task s start date. To end this exercise, you ll link it to another task.
9. Select the names of tasks 8 and 9. 10. On the Task tab, in the Schedule group, click Link Tasks.
Project links the two tasks. Notice that the duration of the Public Launch Phase summary task was updated automatically from 10 to 11 days.
2
Creating a Task List
Setting Nonworking Days
This exercise introduces calendars, the primary means by which you control when each task and resource can be scheduled for work in Project. In later chapters, you will work with other types of calendars; in this chapter, you work only with the project calendar. The project calendar defines the general working and nonworking time for tasks. Project includes multiple calendars, called base calendars, any one of which serves as the project calendar for a project plan. You select the project calendar in the Project Information dialog box. Think of the project calendar as your organization s normal working hours. For example, this might be Monday through Fridays, 8 A.M. through 5 P.M., with a one-hour lunch break each day. Your organization or specific resources might have exceptions to this normal working time, such as holidays or vacation days. You ll address resource vacations in 3, Setting Up Resources. In this exercise, you ll create a working time exception in the project calendar.
1. If necessary, scroll the chart portion of the Gantt Chart view so the week of
January 15 is visible.
You want to indicate that Thursday, January 19, will be a nonworking day for your organization.
2. On the Project tab, in the Properties group, click Change Working Time.
The Change Working Time dialog box appears.
3. In the For calendar box, click the down arrow.
Setting Nonworking Days
The list that appears contains the three base calendars included with Project. These calendars are
24 Hours Night Shift Standard
Has no nonworking time
Covers a graveyard shift schedule of Monday night through Saturday morning, 11 P.M. to 8 A.M., with a one-hour break each day The traditional working day, Monday through Friday from 8 A.M. to 5 P.M., with a one-hour break each day
Only one of the base calendars serves as the project calendar. For this project, you ll use the Standard base calendar as the project calendar, so leave it selected. You know the entire staff will be at a morale event on January 19; therefore, no work should be scheduled that day. You will record this as a calendar exception.
4. In the Name field on the Exceptions tab in the lower portion of the dialog box,
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