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type Staff at morale event, and then click in the Start field.
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Creating a Task List
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5. In the Start field, type 1/19/12, and then press Enter.
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You could have also selected the date you want in the calendar above the Exceptions tab or from the drop-down calendar in the Start field.
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The date is now scheduled as nonworking time for the project. In the dialog box, the date appears underlined and color formatting is applied to indicate an exception day.
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6. Click OK to close the Change Working Time dialog box.
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To verify the change to the project calendar, note in the chart that Thursday, January 19, is now formatted gray to indicate nonworking time (just like the weekends). The subsequent task is automatically rescheduled to start on the next working day, January 20. In this section, you ve made just one specific day a nonworking day. Other common examples of nonworking time include recurring holidays or unique working hours. You ll make such settings in 3, Setting Up Resources.
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Checking the Plan s Duration 49
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Tip If needed, you can schedule tasks to occur during working and nonworking time. To do this, assign an elapsed duration to a task. You enter elapsed duration by preceding the duration abbreviation with an e. For example, type 3ed to indicate three elapsed days. You might use an elapsed duration for a task that goes on around the clock rather than just during normal working hours. For instance, a construction project might have the tasks Pour foundation concrete and Remove foundation forms in a construction project. If so, you might also want a task called Wait for concrete to cure because you don t want to remove the forms until the concrete has cured. The task Wait for concrete to cure should have an elapsed duration because the concrete will cure over a contiguous range of days, whether they are working or nonworking days. If the concrete takes 48 hours to cure, you can enter the duration for that task as 2ed, schedule the task to start on Friday at 9 A.M., and expect it to be complete by Sunday at 9 A.M. In most cases, however, you ll work with nonelapsed durations in Project.
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Checking the Plan s Duration
At this point, you might want to know how long the project is expected to take. You haven t directly entered a total project duration or finish date, but Project has calculated these values based on individual task durations and task relationships. An easy way to view the project s scheduled start and finish dates is via the Timeline view and the Project Information dialog box. In this exercise, you see the current total duration and scheduled finish date of the project based on the task durations and relationships you ve entered.
1. In the Timeline view above the Gantt Chart view, note the project plan s current
start and finish dates.
In the Timeline view, you can see the project start and finish dates.
Tip If the Timeline view is not shown, on the View tab, in the Split View group, click the Timeline check box.
The Timeline view is a handy way of seeing the big picture of the project plan. Here we re looking just at start and finish dates, but in later chapters, you ll work with the Timeline view in different ways.
2
Creating a Task List
Next you ll get a closer look at the plan s duration.
2. On the Project tab, in the Properties group, click Project Information.
The Project Information dialog box appears. Here again you see the finish date: 2/1/12. You can t edit the finish date directly because this project plan is set to be scheduled from the start date. Project calculates the plan s finish date based on the span of working days required to complete the tasks, starting at the plan s start date. Any change to the start date will cause Project to recalculate the finish date. Next, let s look at the duration information in more detail.
3. Click Statistics.
You don t need to understand all of these numbers yet, but the current duration is worth noting. The duration is the number of working days (not elapsed days) between the project s start date and finish date. You can visually verify these numbers on the Gantt chart or Timeline view.
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