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8. Click the Work Weeks tab in the Change Working Time dialog box. 9. Click [Default] directly under the Name column heading, and then click Details.
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Next, you will modify the default working week days and times for Jun Cao.
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10. Under Selected Day(s), select Monday through Thursday.
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These are the weekdays Jun can normally work.
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11. Click Set day(s) to these specific working times.
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Next you ll modify Jun s regular daily schedule for the days she normally works.
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12. In row 2, click 5:00 PM and replace it with 7:00 PM, and then press Enter.
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Finally, you will mark Friday as a nonworking day for Jun.
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13. Click Friday. 14. Click Set days to nonworking time.
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Now Project can schedule work for Jun as late as 7 P.M. every Monday through Thursday, but it will not schedule work for her on Fridays.
15. Click OK to close the Details dialog box.
3
Setting Up Resources
You can see in the calendar in the Change Working Time dialog box that Fridays (as well as Saturdays and Sundays) are marked as nonworking days for Jun Cao.
16. Click OK to close the Change Working Time dialog box.
Because you have not yet assigned these resources to tasks, you don t see the scheduling effect of their nonworking time settings. You will observe this in 4.
Tip If you find that you must edit several resource calendars in a similar way (to handle a night shift, for example), it may be easier to assign a different base calendar to a resource or collection of resources. This is more efficient than editing individual calendars, and it allows you to make project-wide adjustments to a single base calendar if needed. For example, if your project includes a day shift and a night shift, you can apply the Night Shift base calendar to those resources who work the night shift. You change a base calendar in the Change Working Time dialog box. For collections of resources, you can select a specific base calendar directly in the Base Calendar column on the Entry table in the Resource Sheet view.
Setting Up Cost Resources
Setting Up Cost Resources
Another type of resource that you can use in Project is the cost resource. You can use a cost resource to represent a financial cost associated with a task in a project. While work resources (people and equipment) can have associated costs (hourly rates and fixed costs per assignment), the sole purpose of a cost resource is to associate a particular type of cost with one or more tasks. Common types of cost resources might include categories of expenses you d want to track on a project for accounting or financial reporting purposes, such as travel, entertainment, or training. Cost resources do no work and have no effect on the scheduling of a task. The Max. Units Standard and Overtime pay rates and Cost/Use fields do not apply to cost resources. After you assign a cost resource to a task and specify the cost amount per task, you can then see the cumulative costs for that type of cost resource, such as total travel costs in a project. The way in which cost resources generate cost values differs from that of work resources. When you assign a work resource to a task, the work resource can generate a cost based on a pay rate (such at $40 per hour for the length of the assignment), a flat per-use cost (such as $100 per assignment), or both. You set up such pay rates and cost per use amounts once for the work resource, as you did in the section Entering Resource Pay Rates earlier in this chapter. However, you enter the cost value of a cost resource only when you assign it to a task. You can do so in the Cost field of the Assign Resources dialog box or in the Cost field of the Task Form with the Cost detail shown. Lucerne Publishing maintains a profit and loss (P&L) sheet for every book it publishes. Travel is a major expense incurred in a book launch. In this exercise, you ll set up a cost resource.
1. In the Resource Sheet, click the next empty cell in the Resource Name column. 2. Type Travel and press the Tab key. 3. In the Type field, click Cost.
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