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Are you expecting a resource to work on a task at a time when that resource will
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not be available to work (for example, when someone will be on vacation)
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Have you assigned a resource to so many tasks that you have exceeded the capac-
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ity of the resource to work in other words, have you overallocated the resource In this chapter, you assign work resources to tasks, and you observe where resource assignments should affect task duration and where they should not. You then assign a cost resource and see what effect it has on a task.
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Assigning Resources to Tasks
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Practice Files Before you can complete the exercises in this chapter, you need to copy the book s practice files to your computer. A complete list of practice files is provided in Using the Practice Files at the beginning of this book. For each exercise that has a practice file, simply browse to where you saved the book s practice file folder. Important If you are running Project Professional, you may need to make a one-time setting change. This helps ensure that the practice files you work with in this chapter do not affect your Project Server data. For more information, see Appendix C, Using the Practice Files if Connected to Project Server.
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Assigning a work resource to a task enables you to track the progress of the resource s work on the task. If you enter resource pay rates, Project also calculates resource and task costs for you. You might recall from 3 that the capacity of a resource to work is measured in units (a level of effort measurement), and recorded in the Max. Units field. Unless you specify otherwise, Project assigns 100 percent of the units for the resource to the task that is, Project assumes that all the resource s work time can be allotted to the task. If the resource has less than 100 percent maximum units, Project assigns the resource s Max. Units value. In this exercise, you make some initial resource assignments to tasks. SET UP Start Project if it s not already running. You need the Simple Assignments_Start project plan located in your 04 practice file folder to complete this exercise. Open the Simple Assignments_Start project plan, and then follow these steps.
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1. On the File tab, click Save As.
Project displays the Save As dialog box.
2. In the File name box, type Simple Assignments, and then click Save.
Before making any resource assignments, you ll check the project plan s current duration and cost values for later comparison.
3. On the Project tab, in the Properties group, click Project Information, and then
click Statistics.
Assigning Work Resources to Tasks
Note the current duration of 41 days and zero cost. After you assign work and cost resources, you ll check these values again.
4. Click Close.
Next you ll make your first resource assignment.
5. On the Resource tab, in the Assignments group, click Assign Resources.
The Assign Resources dialog box appears, in which you see the resource names you entered in 3, plus additional resources.
Except for assigned resources, which always appear at the top of the list, resources are sorted alphabetically in the Assign Resources dialog box.
Important If you are using Project Professional rather than Project Standard, the Assign Resources dialog box and some other dialog boxes you see will contain additional options relating to Project Server. Throughout this book, we won t use Project Server, so you can ignore these options.
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Assigning Resources to Tasks
6. In the Task Name column, click the name of task 2, Assign launch team members. 7. In the Resource Name column in the Assign Resources dialog box, click Carole
Poland, and then click Assign.
The resources assigned to the selected task have a check mark next to their names in the Assigned Resources dialog box. The names of assigned resources appear next to the Gantt bars.
A cost value and check mark appears next to Carole s name, indicating that you have assigned her to the task. Carole s name also appears next to the task 2 Gantt bar. Because Carole has a standard cost rate recorded, Project calculates the cost of the assignment (Carole s standard pay rate times her scheduled amount of work on the task) and displays that value, $420, in the Cost field of the Assign Resources dialog box.
8. In the Task Name column, click the name of task 3, Complete author questionnaire. 9. In the Resource Name column in the Assign Resources dialog box, click Toni Poe,
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