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and then click Assign.
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Assigning Work Resources to Tasks
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The names of assigned resources appear at the top of this list.
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Tip To remove or unassign a resource from a selected task, in the Assign Resources dialog box, click the resource name, and then click Remove.
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Next, you ll take a closer look at the details of task 3. You ll use a handy view called the Task Form.
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10. On the View tab, in the Split View group, click Details.
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Project splits the window into two panes. In the upper pane is the Gantt Chart view, and below it is the Task Form.
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The names of the view or views displayed appear here.
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If you completed 3, you may recognize that the Task Form is similar to the Resource Form but shows different details. In this type of split view, the details about the selected item in the upper view (a task, in this case) appear in the lower view, similar to the Resource Form. The Task Form displays one of several details. Next you ll change the displayed details.
11. Click anywhere in the Task Form and then, on the Format tab, in the Details
group, click Work. The Work details appear.
Now, in the Task Form, you can see the essential scheduling values for this task: 1 week duration, 40 hours of work, and 100% assignment units. Because the Task Form is a handy way to see a task s duration, units, and work values, you ll leave it displayed for now.
12. Using the Assign Resources dialog box, assign the following resources to tasks. As
you do so, note the Duration, Units, and Work values in the Task Form.
For this task 4, Schedule author interviews 5, Design and order marketing material Assign this resource Jun Cao Toby Nixon
When you are finished, your screen should look similar to the following illustration.
Assigning Work Resources to Tasks
Next, you will assign two resources to a single task.
13. In the Task Name column, click the name of task 8, Kickoff book launch meeting. 14. In the Assign Resources dialog box, select the names of Sharon Salavaria and Toby
Nixon, and then click Assign.
Tip To select nonadjacent resource names, select the first name, hold down the Ctrl key, and then select additional names.
Sharon and Toby are assigned to the task. You can also see their names next to task 8 s Gantt bar.
4
Assigning Resources to Tasks
Recall from 3 that Sharon has a 50% Max. Units value to account for her half-time schedule. As a result, Project assigned her at 50% units. To conclude this exercise, you ll use a different means of assigning resources.
15. In the Gantt Chart view, drag the vertical divider bar to the right until the Resource
Names column is visible.
16. Click in the Resource Names column for task 9, Plan author s travel itinerary, and
then click the arrow that appears. The resource names appear.
Drag this vertical divider bar to see more or less of the table portion of the Gantt Chart view.
17. In the list of resource names, click the check boxes for Jane Dow and Zac Woodall,
and then press the Enter key. Jane and Zac are assigned to task 9.
Assigning Work Resources to Tasks
18. Click in the Resource Names column for task 10, Channel Sales prep, and then
click the arrow that appears. In the list of resource names that appears, check Zac Woodall and then press the Enter key. Zac is assigned to task 10.
Tip In this exercise, you assigned resources using the Assign Resources dialog box and the Resource Names column in the Gantt Chart view. In addition, you can assign resources in the Task Form and on the Resources tab of the Task Information dialog box, among other places. As you use Project, you ll likely develop your own preference for the way you assign resources.
The Scheduling Formula: Duration, Units, and Work
After you create a task, but before you assign a resource to it, the task has duration but no work associated with it. Why no work Work represents the amount of effort a resource or resources will spend to complete a task. For example, if you have one person working full time, the amount of time measured as work is the same as the amount of time measured as duration. In general, the amount of work will match the duration unless you assign more than one resource to a task or the one resource you assign is not working full time. Project calculates work using what is sometimes called the scheduling formula: Duration Units = Work
4
Assigning Resources to Tasks
Let s look at a specific example and find these values in the Task Form. The duration of task 3 is one week, or five working days. For our book launch project, five days equals 40 hours. When you assigned Toni Poe to task 3, Project applied 100 percent of Toni s working time to this task. The scheduling formula for task 3 looks like this: 40 hours (same as one week) task duration 100% assignment units = 40 hours of work In other words, with Toni assigned to task 3 at 100% units, the task should require 40 hours of work. Here s a more complex example. You assigned two resources, Jane Dow and Zac Woodall, to task 9, each at 100% assignment units. The scheduling formula for task 9 looks like this: 24 hours (same as three days) task duration 200% assignment units = 48 hours of work The 48 hours of work is the sum of Jane s 24 hours of work plus Zac s 24 hours of work. In other words, as currently scheduled, both resources will work full time on the task in parallel for its three-day duration.
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