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You might recall from 2, Creating a Task List, that there are four types of task dependencies, or relationships:
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Finish-to-start (FS): The finish date of the predecessor task determines the start
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date of the successor task.
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Start-to-start (SS): The start date of the predecessor task determines the start date
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of the successor task.
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Finish-to-finish (FF): The finish date of the predecessor task determines the finish
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date of the successor task.
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Start-to-finish (SF): The start date of the predecessor task determines the finish date
of the successor task. When you enter tasks in Project and link them by clicking the Link Tasks button on the Task tab, the tasks are given a finish-to-start relationship. This is fine for many tasks, but you will most likely change some task relationships as you fine-tune a project plan. The following are some examples of tasks that require relationships other than finish-to-start:
You can start setting pages as soon as you start illustration work on a book project
(a start-to-start relationship). This reduces the overall time required to complete the two tasks, as they are completed in parallel.
Planning the editorial work for a book can begin before the manuscript is
complete, but it cannot be finished until the manuscript is complete. You want the two tasks to finish at the same time (a finish-to-finish relationship).
Task relationships should reflect the sequence in which work should be performed. After you have established the correct task relationships, you can fine-tune your schedule by entering overlap (called lead time) or delay (called lag time) between the finish or start dates of predecessor and successor tasks. Assuming that two tasks have a finish-to-start relationship:
Lead time causes the successor task to begin before its predecessor task concludes. Lag time causes the successor task to begin some time after its predecessor task
concludes.
Adjusting Task Relationships
The following is an illustration of how lead and lag time affect task relationships. Assume that you initially planned the following three tasks using finish-to-start relationships.
Initially the tasks are linked with finish-to-start relationships, so the successor task is scheduled to begin when the predecessor task finishes.
Before task 2 can begin, you need to allow an extra day for the copyedited manuscript to be shipped to the author. You do not want to add a day to the duration of task 5 because no real work will occur on that day. Instead, you enter a one-day lag between tasks 1 and 2.
This lag time delays the start of the successor task by one day.
However, task 3 can start as soon as task 2 is halfway completed. To make this happen, enter a 50 percent lead time between tasks 2 and 3.
This lead time schedules the successor task to start before the predecessor task finishes.
You can enter lead and lag time as units of time, such as two days, or as a percentage of the duration of the predecessor task, such as 50 percent. Lag time is entered in positive units and lead time in negative units (for example, 2d or 50%). You can apply lead or lag time to any type of task relationship: finish-to-start, start-to-start, and so on. Places in which you can enter lead or lag time include the Task Information dialog box (Task tab), the Predecessors column in the Entry table, and the Task Dependency dialog box (viewable by double-clicking a link line between Gantt bars).
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Fine-Tuning Task Details
Lucerne Publishing is about to begin editorial and design work on a new children s book. At this stage, you have an initial project plan with task names, durations, and relationships, and resource assignments. In this exercise, you enter lead and lag time and change task relationships between predecessor and successor tasks. SET UP Start Project 2010 if it s not already running. You need the Advanced Tasks A_Start project plan located in your 07 practice file folder to complete this exercise. Open the Advanced Tasks A_Start project plan, and then follow these steps.
1. On the File tab, click Save As.
The Save As dialog box appears.
2. In the File name box, type Advanced Tasks A, and then click Save. 3. On the Task tab, in the Tasks group, click Inspect.
The Task Inspector pane appears. This pane succinctly reveals the scheduling factors that affect the selected task, such as predecessor task relationships, resource calendars, and/or task calendars. You can click any item in the Task Inspector that appears in blue to get more details. For example, you can click the assigned resource s name under Calendar to see the resource calendar.
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