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The Ribbon and Tabs: Finding the Features You Want
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Project 2010 joins other Office applications in adopting the Fluent interface. The most prominent parts of this new interface are the tabs and ribbon that span the top of the Project window. In this section, you ll work with the tabs to see how they are organized.
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The Ribbon and Tabs: Finding the Features You Want
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To begin, look at the tab labels. These labels logically group the commands that apply to major parts of Project together:
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The Tasks and Resources tabs relate to the data you frequently work with in
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Project.
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The Project tab contains commands that usually apply to the entire project plan. The View tab helps you control what you see in the Project window and how that
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information appears.
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The Format tab is a contextual tab; the commands displayed on the Format tab
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vary, depending on what kind of information is displayed in the active view, or what kind of item is selected at the time. For example, when a task view, like the Gantt Chart view, is displayed, the commands on the Format tab apply to tasks and Gantt Chart items like Gantt bars. The current context of the Format tab appears above the tab label Gantt Chart Tools, for example. Let s look more closely at the Task tab.
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Like all tabs, the Task tab contains a large number of commands, and these commands are organized into groups. The Task tab includes the View, Clipboard, Font, and other groups. Some commands perform an immediate action, while other commands lead you to more options. You ll look at some examples on different tabs.
1. Click the Resource tab label.
The Resource ribbon replaces the Task ribbon.
2. In the Assignments group, click Assign Resources.
This command has an immediate effect; it displays the Assign Resources dialog box.
1
A Guided Tour of Project
You can leave the Assign Resources dialog box displayed while you perform other actions in Project. For now, though, you ll close it.
3. In the Assign Resources dialog box, click Close. 4. Click the View tab label.
This tab contains a mixture of command types. As you can see some commands, like New Window, just have a command label and icon.
Clicking this type of command performs an immediate action.
In most cases, such commands perform an immediate action. Other commands, like Sort, include a label and an arrow.
Clicking this type of command displays more options.
5. On the View tab, in the Data group, click Sort.
This command displays a list of sorting options.
The Ribbon and Tabs: Finding the Features You Want
Another type of command can either perform an immediate action or show you more options. You ll look at one example now.
6. On the View tab, in the Task Views group, click the graphic image portion of the
Calendar button.
Some commands are split into two parts; clicking the arrow displays more options.
Clicking the graphic image portion of the command performs the command with its current setting; in this case, Project switched from the Gantt Chart view to the Calendar view.
7. On the View tab, in the Task Views group, click the graphic image portion of the
Gantt Chart button.
Clicking the image part of this command performs the command s current setting.
Clicking the arrow part of this command displays options and settings.
Project switches the active view back to the Gantt Chart view.
8. On the View tab, in the Task Views group, click the down arrow below the Gantt
Chart button.
1
A Guided Tour of Project
Clicking the text label portion of the command (or just the arrow for commands that have an arrow but no text label) shows you the available settings for that command. In this case, you can see some other types of Gantt chart views and other options. If you select, say, Tracking Gantt, then the next time you click the Gantt chart button image, you ll switch from whatever view you were in to the Tracking Gantt view.
Tip Throughout this book, when you see an instruction to click a command that has a graphic image as well as an arrow that displays more options, we mean to click the graphic image (unless otherwise noted).
9. On the Format tab, in the Gantt Chart Style group, click the More button to display the predefined color styles. A gallery of preformatted Gantt bar options appears.
You ll work with these options in 5, Formatting and Sharing Your Plan.
10. Press the Esc key or click the Format tab to close the gallery.
There are still more Gantt bar formatting options to see.
11. On the Format tab, in the Gantt Chart Style group, click the Format Bar Styles
button in the lower-right corner of the group. The Bar Styles dialog box appears.
Views: Working with Schedule Details the Way You Want
The Format Bar Styles button is an example of a dialog box launcher. Unlike the Assign Resources dialog box you saw earlier, you must close the Bar Styles dialog box before you can perform other actions.
12. Click Cancel to close the Bar Styles dialog box.
There are other ways of accessing commands in Project, but what you ve seen in this exercise covers most command interfaces in Project. Next, you ll change the active view and other details that you work with in Project.
Views: Working with Schedule Details the Way You Want
The working space in Project is called a view. Project contains dozens of views, but you normally work with just one view (or sometimes two) at a time. You use views to enter, edit, analyze, and display your project information. The default view the one that you see when Project starts is the Gantt with Timeline view. In general, views focus on task, resource, or assignment details. The Gantt Chart view, for example, lists task details in a table on the left side of the view and graphically represents each task as a bar in the chart on the right side of the view. The Gantt Chart view is a common way to represent a project plan, especially when presenting it to others. It is also useful for entering and fine-tuning task details and for analyzing your project.
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