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Interrupting Work on a Task
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Interrupting Work on a Task
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When initially planning project tasks, you might know that work on a certain task will be interrupted. Rather than listing a task twice to account for a known interruption in work, you can split the task into two or more segments. The following are some reasons why you might want to split a task:
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You anticipate an interruption in a task. For example, a resource might be assigned
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to a weeklong task, but she needs to attend an event on Wednesday that is unrelated to the task.
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A task is unexpectedly interrupted. After a task is under way, a resource might have
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to stop work on the task because another task has taken priority. After the second task is completed, the resource can resume work on the first task. In this exercise, you split a task to account for a planned interruption of work on that task.
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1. Select the name of task 3, Content edit. 2. On the Task tab, in the Editing group, click Scroll to Task.
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You have been informed that work on this task will be interrupted for three days starting Monday, April 9.
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3. On the Task tab, in the Schedule group, click Split Task.
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Split Task
A ScreenTip appears, and the mouse pointer changes.
4. Move the mouse pointer over the Gantt bar of task 3.
This ScreenTip is essential for accurately splitting a task because it contains the date at which you would start the second segment of the task if you dragged the mouse pointer from its current location on the Gantt bar. As you move the mouse pointer along the Gantt bar, you will see the start date in the ScreenTip change.
5. Move (but don t click) the mouse pointer over the Gantt bar of task 3 until the start
date of Monday, April 9, appears in the ScreenTip.
Use this ScreenTip to help you accurately split tasks. This will change as you move the Split Task mouse pointer. Split Task mouse pointer
7
Fine-Tuning Task Details
6. Click and drag the mouse pointer to the right until the start date of Thursday,
April 12, appears in the ScreenTip, and then release the mouse button. Project inserts a task split, represented in the Gantt chart as a dotted line, between the two segments of the task.
The split appears as a dotted line connecting the segments of the task. The split indicates an interruption of work on a task.
Tip Splitting tasks with the mouse might take a little practice. In step 6, if you didn t split task 3 so that the second segment starts on April 12, just point to the second segment again. When the mouse pointer changes to a four-headed arrow, drag the segment to the correct start date.
Here are a few other things to keep in mind when splitting tasks:
You can split a task into multiple segments. You can drag a segment of a split task either left or right to reschedule the split. To rejoin two segments of a split task, drag one segment of the task until it touches
the other segment.
The time of the task split, represented by the dotted line, is not counted in the
duration of the task. No work occurs during the split.
If the duration of a split task changes, the last segment of the task is increased or
decreased.
If a split task is rescheduled (for example, if its start date changes), the entire task is
rescheduled, splits and all. The task keeps the same pattern of segments and splits.
Resource leveling or manually contouring assignments over time can cause tasks to
split. You will contour assignments in 9, Fine-Tuning Assignment Details, and level resources in 10, Fine-Tuning the Project Plan.
If you do not want to display splits as a dotted line, you can remove the dotted
lines. On the Format tab, in the Format group, click Layout. In the Layout dialog box, clear the Show Bar Splits check box.
Adjusting Working Time for Individual Tasks
Adjusting Working Time for Individual Tasks
There may be times when you want specific tasks to occur at times that differ from the working time of the project calendar (or for assigned resources, the resource calendar). To accomplish this, you apply a task calendar to these tasks. As with the project calendar, you specify which base calendar to use as a task calendar. The following are some examples of when you might need a task calendar:
You are using the Standard base calendar as your project calendar, and you have a
task that must run overnight.
You have a task that must occur on a specific weekday. You have a task that must occur over the weekend.
Unlike resources, Project does not create task calendars as you create tasks. (If you need a refresher on resource calendars, see 3, Setting Up Resources. ) When you need a task calendar, you assign one of the base calendars provided with Project (or, more likely, a new base calendar that you have created) to the task. For example, if you assign the 24 Hours base calendar to a task, Project will schedule that task according to a 24-hour workday rather than the working time specified in the project calendar. For tasks that have both a task calendar and resource assignments, Project schedules work during the working times that are common between the task calendar and resource calendar(s). If there is no common working time, Project alerts you when you apply the task calendar or assign a resource to the task. When you assign a base calendar to a task, you can choose to ignore resource calendars for all resources assigned to the task. Doing so causes Project to schedule the resources to work on the task according to the task calendar and not their own resource calendars (for example, to work 24 hours per day). In the new book project, you need to record that a task has a more restrictive working time than the rest of the tasks. Task 29 relates to the handoff of final book proofs to a color setting services firm, who then prepares the book for commercial printing. However this firm starts new jobs only on Mondays through Wednesdays. In this exercise, you create a new base calendar and apply it to account for the limited working time for a task.
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