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...then Project recalculates
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Note You cannot change the task type of a manually scheduled task, and the effect of the task type on the scheduling of a task as described here applies only to automatically scheduled tasks. If you need a refresher on manually scheduled tasks, see 2.
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To view the task type of the selected task, on the Task tab, in the Properties group, click Information. Then, in the Task Information dialog box, click the Advanced tab. You can also view the task type in the Task Form. (When in the Gantt Chart view, you can
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7
Fine-Tuning Task Details
display the Task Form by clicking Details on the View tab, in the Split View group.) You can change a task type at any time. Note that characterizing a task type as fixed does not mean that its duration, assignment units, or work values are unchangeable. You can change any value for any task type. In this exercise, you change a task type and some scheduling formula values.
1. On the View tab, in the Task Views group, click Task Usage.
The Task Usage view appears.
2. In the Task Name column, select the name of task 8, Copyedit. 3. On the Task tab, in the Editing group, click Scroll to Task.
Tip To select a task quickly, even a task you can t see in the current view, press Ctrl+G and in the ID field of the Go To dialog box, enter a task number, and then click OK.
Project displays the details for task 8, Copyedit, and its assignment. The Task Usage view groups the assigned resources below each task and shows you, among other things, each task s duration and work two of the three variables of the scheduling formula.
4. If necessary, drag the vertical divider bar to the right so that the Finish column is
visible. Next, you ll add two columns to the Task Usage view so that you can see the assignment units (the third variable of the scheduling formula) and the peak values. You don t need to modify this view every time you want to use it, but for our purposes here, this is a good way to illustrate the effect of changing task types and scheduling formula values.
5. Click the Start column heading, and then, on the Format tab, in the Columns
group, click Insert Column. A list of fields appears.
6. Click Assignment Units. 7. Click the Start column heading, and then, on the Format tab, in the Columns
group, click Insert Column.
Changing Task Types
8. Click Peak.
Project inserts the Assignment Units and Peak columns to the left of the Start column. Peak is the resource s maximum units value at any time throughout the assignment s duration.
You can see that task 8 has a total work value of 240 hours, a resource assignment units value of 200%, and a duration of 15 days. Next, you will change the task s duration to observe the effects on the other values. After a discussion between the two copyeditors about who will perform the copyedit, you all agree that the task s duration should increase and the resource s daily work on the task should decrease correspondingly.
9. In the Duration field for task 8, type or select 20d, and press the Enter key.
Project changes the duration of task 8 to 20 days and increases the work to 320 hours. Note that the change highlighting applied to the Work and Duration values. You increased the duration and wanted the total work to remain the same (it didn t), so you will use the Action button to adjust the results of the new task duration.
10. Point at task 8 s Duration field, and then click the Action button.
Review the options on the list that appears.
7
Fine-Tuning Task Details
Because task 8 s task type is fixed units (the default task type), the Action s default selection is to increase work as the duration increases. However, you d like to keep the work value the same and decrease assignment units for the task s new duration.
11. On the Actions list, click Resources will work fewer hours per day so that the
task will take longer. The assignment units value decreases to 150%, and the total work on the task remains unchanged at 240 hours.
Next, you will change a task type and then adjust the work on the task.
12. In the Task Name column, select the name of task 24, Final review. 13. On the Task tab, in the Editing group, click Scroll to Task.
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