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Generation QR Code in Visual C# Setting Up Resource Availability to Apply at Different Times

Setting Up Resource Availability to Apply at Different Times
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One of the values that Project stores for each work resource is the resource s Max. Units value. This is the maximum capacity of a resource to accomplish tasks. A resource s working time settings (recorded in the individual resource calendars) determine when work assigned to a resource can be scheduled. However, the resource s capacity to work (the resource s Max. Units value) determines the extent to which the resource can work within
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Fine-Tuning Resource Details
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those hours without becoming overallocated. A resource s Max. Units value does not prevent a resource from becoming overallocated, but Project will indicate when the resource s assignments exceed their Max. Units capacity. You can specify that different Max. Units values be applied at different time periods for any resource.
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Tip If you need a refresher on resource capacity or resource calendars, see 3, Setting Up Resources.
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Setting a resource s availability over time enables you to control exactly what a resource s Max. Units value is at any time. For example, you might have two copyeditors available for the first eight weeks of a project, three for the next six weeks, and then two for the remainder of the project. In this exercise, you customize a resource s availability over time. SET UP Start Project if it s not already running. You need the Advanced Resources_Start project plan located in your 08 practice file folder to complete this exercise. Open the Advanced Resources_Start project plan, and then follow these steps.
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1. On the File tab, click Save As.
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The Save As dialog box appears.
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2. In the File name box, type Advanced Resources, and then click Save.
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Next, you ll switch to a resource view.
3. On the View tab, in the Resource Views group, click Resource Sheet.
The Resource Sheet view appears.
Setting Up Resource Availability to Apply at Different Times
As you may recall from 3, this is one view where you can see and edit resources Max. Units values. The Max. Units values displayed here normally apply to the full duration of the project plan. Next, you will customize a resource s Max. Units value to vary at different times during this project plan.
4. In the Resource Name column, click the name of resource 3, Copyeditors.
The Copyeditors resource is not one specific person; it describes a job category that multiple people may occupy at various times throughout the duration of the project. Unlike individually named resources like Hany Morcos or Fabrikam, Ltd., the copyeditors are interchangeable. As a project manager, you are more concerned about the specific skill set of whoever may be in this job role than you are about who the specific person is.
5. On the Resource tab, in the Properties group, click Information.
Tip You can also double-click the Resource Name value to display the Resource Information dialog box.
The Resource Information dialog box appears. If the General tab is not visible, click it.
You expect to have two copyeditors available to work on this project from the start of the project through the month of April, three for the month of May, and then back to two for the remainder of the project.
6. Under Resource Availability, in the first row of the Available From column, leave
NA (for Not Applicable).
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Fine-Tuning Resource Details
7. 8. 9. 10. 11. 12. 13.
In the Available To cell in the first row, type or select 4/30/12. In the Units cell in the first row, leave the 200% value. In the Available From cell in the second row, type or select 5/1/12. In the Available To cell in the second row, type or select 5/31/12. In the Units cell in the second row, type or select 300%. In the Available From cell in the third row, type or select 6/1/12. Leave the Available To cell in the third row blank. (Project will insert NA for you after you complete the next step.)
14. In the Units cell in the third row, type or select 200%, and then press the Enter key.
For the month of May, you can schedule up to three copyeditors without overallocating them. Before and after this period, you have just two copyeditors to schedule.
15. Click OK to close the Resource Information dialog box.
The Max. Units field for the Copyeditors resource will display 300% only when the current date, based on your computer s system clock or set in the Project Information dialog box (on the Project tab, in the Properties group, click Project Information), is within the May 1 through 31 date range. At other times, it will display 200%.
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