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6. On the Format tab, in the Assignment group, click Information.
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The Assignment Information dialog box appears. Click the General tab if it is not already selected.
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7. In the Start box, type or select 4/30/12.
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8. Click OK to close the Assignment Information dialog box.
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Project adjusts the copyeditor s assignment on this task so that he works no hours on Thursday or Friday.
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The duration of this task has increased as the work is over a longer period of time.
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Now, in the timephased portion of the view, you can see that zero hours of work are scheduled for the copyeditor on Thursday and Friday, April 26 and 27. The other resource assigned to the task is not affected. Note that the total work of this task did not change, but its duration did the finish date moved out two working days.
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Fine-Tuning Assignment Details
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Tip If you want an assignment to start at a specific time as well as on a specific date, you can specify the time in the Start box. For example, if you want the copyeditor s assignment to start at 1 P.M. on April 30, type 4/30/12 1:00 PM. Otherwise, Project uses the default start time. To change the default start time, on the File tab, click Options. In the Project Options dialog box, click the Schedule tab, and in the Default start time field, enter the value that you want.
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Applying Contours to Assignments
In the Resource Usage and Task Usage views, you can see exactly how each resource s assigned work is distributed over time. In addition to viewing assignment details, you can change the amount of time a resource works on a task in any given time period. There are various ways to do this:
Apply a predefined work contour to an assignment. Predefined contours gener-
ally describe how work is distributed over time in terms of graphical patterns. For example, the Bell predefined contour distributes less work to the beginning and end of the assignment and distributes more work toward the middle. If you were to graph the work over time, the graph s shape would resemble a bell.
Edit the assignment details directly. For example, in the Resource Usage or Task
Usage view, you can change the assignment values directly in the timescaled grid. How you contour or edit an assignment depends on what you need to accomplish. Predefined contours work best for assignments in which you can predict a likely pattern of effort for example, a task that requires gradual ramp-up time might benefit from a back-loaded contour to reflect the likelihood that the resource will work the most toward the end of the assignment. In this exercise, you apply a predefined contour to an assignment and manually edit another assignment.
1. In the Task Name column, below task 38, Final review, click the assigned resource
Carole Poland.
2. On the Task tab, in the Editing group, click Scroll to Task.
Applying Contours to Assignments
As you can see in the timescaled data at the right, two resources are scheduled to work on this task four hours per day (that is, 50 percent of their available working time) and a third resource is scheduled to work full time on this task. All these assignments have a flat contour; that is, work is distributed evenly over time. This is the default work contour type that Project uses when scheduling work. You want to change Carole Poland s assignment on this task so that she starts with a brief daily assignment and increases her work time as the task progresses. To accomplish this, you will apply a back-loaded contour to the assignment. Note that task 38, Final review is a fixed-duration task type, not the default fixed-units task type.
3. On the Format tab, in the Assignment group, click Information.
The Assignment Information dialog box appears. Click the General tab if it is not already selected.
4. Click the down arrow to display the options in the Work Contour box.
These are all predefined work contours, and some of the names of the contours are graphical representations of a resource s work over time with that contour applied.
5. Select Back Loaded, and then click OK to close the Assignment Information
dialog box. Project applies the contour to this resource s assignment and reschedules her work on the task.
9
Fine-Tuning Assignment Details
The contour indicator matches the type of contour applied back-loaded in this case.
The back-loaded contour causes Project to assign very little work to the resource initially and then add more work each day.
You see that in each successive day of the task s duration, Carole Poland is assigned slightly more time to work on the assignment. You also see a contour indicator in the Indicators column displaying the type of contour that is applied to the assignment.
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