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9. Select Hany s assignment of 8 hours on Monday, August 20, on the task Create
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10. Type 4h, and then press Tab. 11. With Hany s 8-hour assignment on the same task for Tuesday, August 21, selected,
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You ve addressed her overallocation for the week by reducing her work on the two tasks. Note that by taking this action, you have reduced not just Hany s work on these tasks, but the total work in the project plan. As a project manager, you have to use your judgment to determine the best course of action in such cases: reduce work, change resource assignments, or spread the work over a longer period of time. Next, you will look at other resource overallocations in the new book plan that you can resolve automatically with resource leveling.
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In the previous section, you read about resource allocation, discovered what causes overallocation, and resolved an overallocation manually. Resource leveling is the process of delaying or splitting a resource s work on a task to resolve an overallocation. The options in the Level Resources dialog box enable you to set parameters concerning
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Leveling Overallocated Resources
how you want Project to resolve resource overallocations. Project will attempt to resolve such overallocations when you choose to level resources. Depending on the options you choose, this might involve delaying the start date of an assignment or task or splitting the work on the task.
Important Although the effects of resource leveling on a schedule might be significant, resource leveling does not change who is assigned to tasks nor the total work or assignment unit values of those assignments.
For example, consider the following tasks, all of which have the same full-time resource assigned.
In this split view, the Resource Graph view appears below the Gantt Chart view. On day 1, the resource is overallocated at 200%. On day 2, the resource is fully allocated at 100%. On day 3, he is again overallocated at 200%. After day 3, the resource is fully allocated at 100%. When you perform resource leveling, Project delays the start dates of the second and third tasks so that the resource is not overallocated.
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Fine-Tuning the Project Plan
Note that the finish date of the latest task has moved from day 6 to day 8. This is common with resource leveling, which often pushes out the project finish date. There was a total of eight days of work before leveling, but two of those days overlapped, causing the resource to be overallocated on those days. After leveling, all eight days of work are still there, but the resource is no longer overallocated. Resource leveling is a powerful tool, but it accomplishes only a few basic things: it delays tasks, splits tasks, and delays resource assignments. It does this following a fairly complex set of rules and options that you specify in the Resource Leveling dialog box. (These options are explained in the following exercise.) Resource leveling is a great fine-tuning tool, but it cannot replace your good judgment about resource availability, task durations, relationships, and constraints. Resource leveling will work with all this information as it is entered into your project plan, but it might not be possible to fully resolve all resource overallocations within the time frame desired unless you change some of the basic task and resource values in the project plan.
Tip To learn more about resource leveling, click the Help button (which looks like a question mark) in the upper-right corner of the Project window, and in the Help Search box, type Level resource assignments.
In this exercise, you level resources and view the effects on assignments and the project finish date.
1. On the View tab, in the Resource Views group, click Resource Sheet.
The Resource Sheet view appears. Note that a few resource names appear in red and display the Overallocated icon in the Indicators column.
Leveling Overallocated Resources
2. On the Resource tab, in the Level group, click Leveling Options.
The Resource Leveling dialog box appears. In the next several steps, you will walk through the options in this dialog box.
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