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In short, the project triangle model frames a project in terms of time (or duration), cost (or budget), and scope (the project work required to produce a satisfactory deliverable). In this model time, cost, and scope are interconnected; therefore, changing one element can affect the other two. For purposes of identifying, analyzing, and
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14
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Getting Your Project Back on Track
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addressing problems in project management, it s useful to fit problems into one of these three categories. In virtually any project, one of these factors will be more important than the other two. The most important factor is sometimes called the driving constraint because meeting it drives your actions as a project manager. For example, for a project that must be concluded by a specific date, you might need to make cost and scope compromises to meet the deadline. Working with the project triangle provides you with a good method to analyze the trade-offs that nearly always must be made. Just as importantly, it gives you a clear way of explaining the pros and cons of trade-offs to the project s resources, sponsors, and other stakeholders. The specific issues that we ll focus on in this chapter are not necessarily the most common problems you ll face in your own projects. Because every project is unique, there s no way to anticipate what you ll run into. However, we ve attempted to highlight the most pressing issues at the midpoint of the new children s book project at Lucerne Publishing that we have been discussing throughout this book and apply solutions to common problems. You ve already worked with most of the features used in this chapter, but here your intent is different getting the project plan back on track.
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Practice Files Before you can complete the exercises in this chapter, you need to copy the book s practice files to your computer. A complete list of practice files is provided in Using the Practice Files at the beginning of this book. For each exercise that has a practice file, simply browse to where you saved the book s practice file folder. Important If you are running Microsoft Project Professional, you may need to make a onetime setting change. This helps ensure that the practice files you work with in this chapter do not affect your Project Server data. For more information, see Appendix C, Using the Practice Files if Connected to Project Server.
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Schedule variance will almost certainly appear in any lengthy project. Maintaining control over the schedule requires that the project manager know when variance has occurred and to what extent, and then take timely corrective action to stay on track. To help you identify when variance has occurred, the new children s book project plan includes the following:
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A deadline date applied to a time-sensitive task A project baseline against which you can compare actual performance
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The deadline date and project baseline will help you troubleshoot time and schedule problems in Project. In this exercise, you address a missed deadline and shorten the durations of some tasks on the critical path. SET UP Start Project if it s not already running. You need the Back on Track_Start project plan located in your 14 practice file folder to complete this exercise. Open the Back on Track_Start project plan, and then follow these steps.
1. On the File tab, click Save As.
The Save As dialog box appears.
2. In the File name box, type Back on Track, and then click Save.
To begin troubleshooting the time and schedule issues, you ll get a top-level view of the degree of schedule variance in the project plan to date.
3. On the Project tab, in the Properties group, click Project Information.
The Project Information dialog box appears.
4. Click Statistics.
As you can see, the new book plan has both schedule variance and cost variance. The schedule variance is listed in the intersection of the Finish column and Variance row. Also note that in terms of overall duration, this project plan is 50 percent complete.
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