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18. Click Close in the Assign Resources dialog box.
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Checking the deadline indicator and the Gantt bar for task 45, you see that these actions have moved the completion date of task 45 closer to its deadline, but it s not there yet.
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Getting Your Project Back on Track
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Looking over the remaining tasks that are predecessors of task 45, you see that tasks 34 and 35 have a finish-to-start relationship and different resources assigned. After consulting with the assigned resources, you decide these tasks could be completed in parallel. Next, you ll change their relationship type.
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19. Scroll the table portion of the Gantt Chart view to the right to show the
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Predecessors column.
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20. In the Predecessors field for task 35, type 34SS and then press Enter.
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Project changes the task relationship type to start-to-start.
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Changing the predecessor relationship between these tasks to start-to-start decreases the overall duration of the project because these tasks are on the critical path.
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Now that these two tasks have a start-to-start relationship, the successor task s start date is moved in by five days. Checking the deadline indicator on task 45, you see that the missed deadline indicator is gone; you ve sufficiently pulled in task 45 s finish date (for now at least). The project s finish date has been correspondingly adjusted due to these schedule changes to tasks on the critical path. This is an important deadline on task 45 so you plan to closely monitor the progress on its predecessor tasks as work progresses.
21. On the View tab, in the Data group, click Highlight, and then click Clear
Highlight.
Reduce Task Durations by Assigning Resource Overtime Hours
One way to reduce a task s duration is to add overtime to the assigned resource. The trade-off may be additional costs, especially if the resource has an overtime pay rate. To add overtime to an assignment, follow these steps. 1. On the View tab, in the Split View group, click Details. The Task Form appears below the Gantt Chart view.
Troubleshooting Cost and Resource Problems
2. Click anywhere in the Task Form and then on the Format tab, in the Details group, click Work. 3. For the task to which you want to add overtime, in the Task Form, enter the number of overtime work hours that you want in the Ovt. Work column, and then click OK. When you add overtime work, the resource s total work on the task remains the same. After entering an overtime work value, however, that number of hours will be scheduled as overtime. The same amount of work will be performed, but in a shorter time span. Project also will apply overtime cost rates, if they have been set up, to the overtime portion of the assignment. If you plan to assign overtime hours for which an overtime pay rate should be applied, make sure you have a valid overtime pay rate set up for the assigned resource.
Troubleshooting Cost and Resource Problems
In projects where you ve entered cost information for resources, you might find that you must fine-tune resource and assignment details to address cost or budget problems. Although this might not be your intention, changing resource assignment details not only affects costs, but it can affect task durations as well. In addition to schedule variance, the new book project plan has some cost variance. As it is currently scheduled, the project plan will end up costing about $11,000 more than planned, or about 12 percent over budget. Recall from 13, Viewing and Reporting Project Status, that the new book plan s cost variance is the result of some longer-than-expected task durations, and the delays increased the costs of the assigned resources. To address cost variance in this project, you ll focus on resource costs. While examining resource cost issues, you ll also look for opportunities to address any resource overallocation problems that have crept into the project plan. In this exercise, you examine resource cost values and replace one resource assigned to a task with another resource.
1. On the View tab, in the Resource Views group, click Resource Sheet.
You will use the Resource Sheet view to identify your most costly resources for the remaining tasks costly not in hourly pay rate, but in the total expense in this project plan based on their assignments.
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