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20. In Windows Explorer, navigate to the 16 folder, and double-click
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the Customizing A GIF image file to open it in your image editor or viewer application.
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Editing Macros
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The GIF image appears in your image application.
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21. If you are viewing the image in Windows Internet Explorer, depending on your
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screen resolution you may be able to click the GIF image to magnify it.
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The updated screenshot includes the updated project finish date and displays only incomplete tasks because the macro applied the Incomplete Tasks filter (note that task 31, which is now completed, does not appear). Now you can run the macro as frequently as needed to capture the most up-to-date information.
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22. Close your image viewing application, and then switch back to the Customizing A
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project plan in Project.
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Customizing Project
Here are some additional tips for working with VBA macros in Project.
VBA is a rich and well-documented programming language. If you would like
to take a closer look at VBA in Project, try this: On the View tab, in the Macros group, click the down arrow below the Macros button, and then click Visual Basic. In the Microsoft Visual Basic for Applications window, on the Help menu, click Microsoft Visual Basic for Applications Help.
While working in a module, you can get help on specific items such as objects,
properties, and methods. Click a word, and then press the F1 key.
To close the VBA Editor and return to Project, on the File menu, click Close and
Return to Microsoft Project.
Customizing the Ribbon and Quick Access Toolbar
As with other Office applications, you have several choices concerning how to work with Project. Some of the many customization settings include the following:
Add frequently used commands to the Quick Access toolbar. Customize an existing ribbon or create a new ribbon that includes any commands
that you want. In this exercise, you add a command to the Quick Access Toolbar and create a custom ribbon.
1. On the File tab, click Options.
The Project Options dialog box appears.
2. In the Project Options dialog box, click the Quick Access Toolbar tab. 3. On the left side of the dialog box, in the Choose commands from box, click
Commands Not in the Ribbon. Project displays the list of commands that you otherwise cannot access from the ribbon. Take a moment to look through this list for commands that you would like quick access to.
4. In the list of commands, click Go To, and then click Add.
Project adds the Go To command to the right side of the dialog box.
Customizing the Ribbon and Quick Access Toolbar
The Go To command is a handy way to navigate to a specific task ID and scroll the timescale in the Gantt Chart view, all in one action.
5. Click OK to close the Project Options dialog box.
Project adds the Go To command to the Quick Access toolbar.
The Go To command now appears on the Quick Access toolbar.
Now try out the Go To command by doing the following steps:
Go To
6. On the Quick Access toolbar, click Go To. 7. In the Go To dialog box, type 43 in the ID box and then click OK.
Tip In the Go To dialog box, you can also enter a date value in the Date field to scroll the Gantt Chart s timescale to a specific date.
16
Customizing Project
Project jumps to task 43 and scrolls the chart portion of the Gantt Chart view to display its Gantt bar.
If you d like to remove the command from the Quick Access toolbar, complete the following steps.
8. On the Quick Access Toolbar right-click the Go To button and in the shortcut
menu that appears, click Remove from Quick Access Toolbar. To conclude this exercise, you will create a custom tab and add a command that runs the Capture_GIF_Image custom macro to it.
9. On the File tab, click Options. 10. In the Project Options dialog box, click the Customize Ribbon tab.
Project displays options for customizing the ribbon.
Customizing the Ribbon and Quick Access Toolbar
Here, you can get access to the commands and features supported by Project.
11. On the right side of the dialog box, under Main Tabs, click the name View and
then click New Tab. Project creates a new tab and group below (which on the Ribbon will be to the right of) the View tab.
12. On the right side of the dialog box, under Main Tabs, click the name New Tab
(Custom) and then click Rename. The Rename dialog box appears.
13. In the Display name field, type Custom and then click OK. 14. Click the New Group (Custom) item, and then click Rename.
The Rename dialog box appears.
15. In the Display name field, type My Commands and then click OK.
Now you are ready to add the custom macro to the new ribbon.
16. On the left side of the dialog box, In the Choose commands from box, click
Macros. The name of the custom macro appears.
17. Select the name of the Customizing A.mpp!Capture_GIF_Image macro, and then
click Add.
16
Customizing Project
Project adds the macro item to your custom group.
Next, you will rename the macro command and assign it an icon.
18. On the right side of the dialog box, select the name of the Customizing
A.mpp!Capture_GIF_Image macro, and then click Rename. picture image (sixth from the left in the second row).
Select this image.
19. In the Display name field, type Copy GIF, and in the Symbol box, select the
Customizing the Ribbon and Quick Access Toolbar
20. Click OK to close the Rename dialog box, and then click OK to close the Project
Options dialog box. Project adds your custom tab to the interface.
21. Click the Custom tab.
The custom tab and command now appear in the ribbon.
22. On the Custom tab, in the My Commands group, click Copy GIF.
Project runs the macro. If you wish, navigate to the 16 folder to view the GIF image. Finally, you will remove the custom ribbon to undo this customization.
23. Right-click the Custom tab, and in the shortcut menu that appears, click
Customize the Ribbon.
24. On the right side of the Project Options dialog box, right-click Custom (Custom),
and in the shortcut menu that appears, click Remove.
Tip You can also click the Reset button to undo all ribbon and Quick Access toolbar customizations that may have been made to your copy of Project.
25. Click OK to close the Project Options dialog box.
Project has removed the custom tab.
CLEAN UP Close the Customizing A file.
16
Customizing Project
Key Points
In Project, elements such as custom calendars are managed through the global
template via the Organizer.
Project, like many other programs in the Microsoft Office system, uses the Visual
Basic for Applications (VBA) macro programming language. Among other things, macros enable you to automate repetitive tasks.
If you want to work directly with VBA code, you do so in the VBA Editor, which is
included in Project as well as other Office applications.
You can customize the Quick Access toolbar and ribbons in Project to include the
commands and features that interest you the most.
at a Glance
Copy structured Project data, including column headings, to other programs, page 372. Import data from other programs to Project, page 377.
Export structured Project data to other file formats, page 382.
Create a Visual Report to represent schedule details in Excel or Visio, page 386.
Synchronize task lists between Project and SharePoint (Project Professional only), page 391.
17 Sharing Project
In this chapter, you will learn how to: Copy and paste tabular data from Project to another program. Use Project to open a file produced in another program. Save Project data to other file formats using import/export maps. See SharePoint and Project Professional task list integration.
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