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Clear the AutoFit Title Text To Placeholder and AutoFit Body Text To Placeholder check boxes to stop making text fit in the placeholder.
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In this exercise, you ll use AutoCorrect to fix a misspelled word and you ll add an AutoCorrect entry. Then you ll use AutoFit to size text so that it fits within its placeholder and to make a long bulleted list fit on one slide by converting its placeholder to a twocolumn layout. SET UP You need the CommunityServiceA_start presentation located in your 14 practice file folder to complete this exercise. Open the CommunityServiceA_start presentation, and save it as CommunityServiceA. Then follow the steps.
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1. Display slide 2, and click the content placeholder. 2. Being careful for the purposes of this exercise to include the misspellings, type Set
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up teh teem, press the Enter key, and then type Gather adn analyze data. Almost immediately, AutoCorrect changes teh to the and adn to and. Notice that AutoCorrect does not change teem to team, or even flag it as a misspelling because teem is a legitimate word. PowerPoint cannot detect that you have used this homonym for team incorrectly. (A homonym is a word that sounds the same as another word but has a different meaning.)
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3. Click the File tab to display the Backstage view, click Options, and then in the left
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pane of the PowerPoint Options dialog box, click Proofing.
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Work with Slide Text
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4. In the AutoCorrect options area, click AutoCorrect Options.
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The AutoCorrect dialog box opens.
The AutoCorrect page of the AutoCorrect dialog box. Troubleshooting If the AutoCorrect page is not active, click its tab to display its options.
The top part of the dialog box lists general rules for correcting errors such as capitalization mistakes. You can change any of these rules by clearing the associated check box.
5. In the lower part of the dialog box, scroll through the huge table of misspellings.
When you type one of the entries in the first column, PowerPoint automatically substitutes the correct spelling from the second column. For this exercise, suppose you often misspell the word category as catigory.
6. In the Replace box above the table, type catigory, and then press the Tab key.
The table below scrolls to show you similar words that are already in the AutoCorrect list.
7. In the With box, type category, and then click Add.
Now if you type catigory in any presentation, PowerPoint will replace it with category.
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8. Click OK to close the AutoCorrect dialog box, and then click OK again to close the
PowerPoint Options dialog box.
9. On slide 2, with the cursor to the right of the word data, press Enter, type Assign
to a catigory, and then press Enter. PowerPoint changes the word catigory to category.
10. Display slide 1, click the subtitle placeholder, and type Community Service
Committee.
11. Without moving the cursor, hold down the Shift key, and click to the left of
Community to select the three words you just typed. Then press Ctrl+C to copy the words to the Clipboard. dialog box.
12. Open the PowerPoint Options dialog box, and then open the AutoCorrect 13. With the cursor in the Replace box, type csc. Then click the With box, press
Ctrl+V to paste in the words you copied to the Clipboard, and click Add. dialog box.
14. Close the AutoCorrect dialog box, and then close the PowerPoint Options 15. Display slide 3, and click to the left of Responsibilities. Then type csc, and press
the Spacebar. PowerPoint changes the initials csc to Community Service Committee.
AutoCorrect makes the replacement if you follow csc with a space or a punctuation mark.
16. Display slide 1, and click at the right end of the title.
Notice that the setting in the Font Size box in the Font group on the Home tab is 44.
17. Type : (a colon), press Enter, and then type Planning, Selling, and Executing a
Project.
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When you type the word Project, AutoFit reduces the size of the title to 40 so that it fits in the title placeholder.
After AutoFit reduces the size of text, the AutoFit Options button appears to the left of the adjusted placeholder.
18. Click the AutoFit Options button.
A menu of options appears.
You can click Stop Fitting Text To This Placeholder to reverse the size adjustment and prevent future adjustments.
19. Press the Esc key to close the menu without making a selection. 20. Display slide 8, click at the right end of the last subpoint, and notice that the font
size is 28. Then press Enter, and type How do we know if we are successful The text size changes from 28 to 26.
21. Click the AutoFit Options button.
The menu of options appears.
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The menu for a bulleted list includes more options than the one for a title placeholder.
22. Click Change to Two Columns.
The placeholder is instantly formatted to accommodate a two-column bulleted list.
23. Click a blank area of the slide.
When the placeholder is not selected, it is easier to see the results.
A two-column bulleted list.
CLEAN UP If you want, display the AutoCorrect dialog box, and remove the catigory and csc entries from the replacement table. Save the CommunityServiceA presentation, and then close it.
14
Work with Slide Text
Checking Spelling and Choosing the Best Words
The AutoCorrect feature is very useful if you frequently type the same misspelling. However, most misspellings are the result of erratic finger-positioning errors or memory lapses. You can use two different methods to ensure that the words in your presentations are spelled correctly in spite of these random occurrences.
By default, PowerPoint s spelling checker checks the spelling of the entire
presentation all slides, outlines, notes pages, and handout pages against its built-in dictionary. To draw attention to words that are not in its dictionary and that might be misspelled, PowerPoint underlines them with a red wavy underline. You can right-click a word with a red wavy underline to display a menu with a list of possible spellings. You can choose the correct spelling from the menu or tell PowerPoint to ignore the word.
Tip To turn off this behind-the-scenes spell-checking, display the Backstage view, and click Options to open the PowerPoint Options dialog box. In the left pane, click Proofing, and then clear the Check Spelling As You Type check box. Instead of dealing with potential misspellings while you re creating a presentation,
you can check the entire presentation in one session by clicking the Spelling button in the Proofing group on the Review tab. PowerPoint then works its way through the presentation, and if it encounters a word that is not in its dictionary, it displays the Spelling dialog box. After you indicate how PowerPoint should deal with the word, it moves on and displays the next word that is not in its dictionary, and so on. The English-language version of Microsoft Office 2010 includes English, French, and Spanish dictionaries. If you use a word or phrase from a different language, you can mark it so that PowerPoint doesn t flag it as a misspelling. You cannot make changes to the main dictionary in PowerPoint, but you can add correctly spelled words that are flagged as misspellings to the PowerPoint supplemental dictionary (called CUSTOM.DIC). You can also create and use custom dictionaries and use dictionaries from other Microsoft programs. PowerPoint can check your spelling, but it can t alert you if you re not using the best word. Language is often contextual the language you use in a presentation to members of a club is different from the language you use in a business presentation. To make sure you re using words that best convey your meaning in any given context, you can use the Thesaurus feature to look up alternative words, called synonyms, for a selected word.
Tip For many words, the quickest way to find a suitable synonym is to right-click the word, and point to Synonyms. You can then either click one of the suggested words or click Thesaurus to display the Research task pane.
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