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Non-adjacent words, lines, or paragraphs Make the first selection, and then hold
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down the Ctrl key while selecting the next text block.
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Tip When you select text, Word displays a box called the Mini Toolbar so that you can quickly format the selection. You can ignore this toolbar for now. For more information, see Manually Changing the Look of Characters in 4, Change the Look of Text.
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As an alternative way of selecting, you can use an invisible area in the document s left margin, called the selection area, to select items.
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Line Click in the selection area to the left of the line. Paragraph Double-click in the selection area to the left of the paragraph. Entire document Triple-click in the selection area. Keyboard Shortcut Press Ctrl+A to select all the content in the body of the document.
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3 Edit and Proofread Text
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Selection area In the selection area, the pointer becomes a right-pointing arrow.
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After selecting the text you want to delete, press either Backspace or Delete.
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Tip To release a selection, click anywhere in the window other than the selection area.
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If you want to move or copy the selected text, you have three options:
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Drag-and-drop editing Use this feature, which is frequently referred to simply as
dragging, when you need to move or copy text only a short distance for example, within a paragraph. Start by using any of the methods described previously to select the text. Then point to the selection, hold down the mouse button, drag the text to its new location, and release the mouse button. To copy the selection, hold down the Ctrl key while you drag.
Cut, Copy, and Paste buttons Use this method when you need to move or copy
text between two locations that you cannot see at the same time for example, between pages or between documents. Select the text, and click the Cut or Copy button in the Clipboard group on the Home tab. (The cut or copied item is stored in an area of your computer s memory called the Microsoft Office Clipboard, hence the name of the group.) Then reposition the cursor, and click the Paste button to insert the selection in its new location. If you click the Paste arrow instead of the button, Word displays a list of different ways to paste the selection.
Making Text Changes
Under Paste Options, buttons represent the ways in which you can paste the item.
Pointing to a button under Paste Options displays a preview of how the cut or copied item will look when pasted into the text in that format, so you can experiment with different ways of pasting until you find the one you want.
See Also For more information about the Clipboard, see the sidebar About the Clipboard later in this chapter. Keyboard shortcuts It can be more efficient to press key combinations to cut,
copy, and paste selections than to click buttons on the ribbon. The main keyboard shortcuts for editing tasks are shown in the following table.
Task Cut Copy Paste Undo Repeat/Redo Keyboard shortcut Ctrl+X Ctrl+C Ctrl+V Ctrl+Z Ctrl+Y
Using a keyboard shortcut to cut or copy a selection stores the item on the Clipboard, just as if you had clicked the corresponding button.
Tip No matter which method you use, when you cut text, Word removes it from its original location. When you copy text, Word leaves the text in the original location and repeats it in the new location.
3 Edit and Proofread Text
If you make a change to a document and then realize that you made a mistake, you can easily reverse the change. You can undo your last editing action by clicking the Undo button on the Quick Access Toolbar. To undo an earlier action, click the Undo arrow and then click that action in the list.
Tip Selecting an action from the Undo list undoes that action and all the editing actions you performed after that one. You cannot undo only one action other than the last one you performed.
If you make a change to a document and want to repeat that change elsewhere, you can click the Repeat button on the Quick Access Toolbar. If the last task you performed was to undo an action, the Repeat button is replaced by the Redo button. So if you change your mind about whatever you undid, you can click the Redo button to return the text to its previous state. You can t redo multiple actions by clicking them in a list as you can with the Undo button, but you can click the Redo button repeatedly until the text is restored to what you want. In this exercise, you ll edit the text in a document. You ll insert and delete text, undo the deletion, copy and paste a phrase, and move a paragraph. SET UP You need the Orientation_start document located in your 03 practice file folder to complete this exercise. Open the Orientation_start document, and save it as Orientation. Then follow the steps.
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