Presenting Information in Columns in Visual Basic .NET

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Presenting Information in Columns
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Tip You can apply many types of formatting, including page orientation, to content within a specific section of a document without affecting the surrounding text. For information about sections, see Controlling What Appears on Each Page in 7, Preview, Print, and Distribute Documents.
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You can apply character and paragraph formatting to columnar text in the same way you would any text. Here are some formatting tips for columnar text:
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When presenting text in narrow columns, you can justify the paragraphs (align
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the text with the left and right edges) to achieve a neat and clean appearance. To justify the paragraphs, Word adjusts the spacing between words, essentially moving the empty space that would normally appear at the end of the line into the gaps between words.
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To more completely fill columns, you can have Word hyphenate the text to break
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words into syllables to fill up the gaps. In this exercise, you ll flow the text in one section of a document into three columns. You ll justify the text in the columns, change the column spacing, and hyphenate the text. You ll then break a column at a specific location instead of allowing the text to flow naturally from one column to the next. SET UP You need the RoomPlanner_start document located in your 05 practice file folder to complete this exercise. Open the RoomPlanner_start document, and save it as RoomPlanner. Then display formatting marks and the rulers, and follow the steps.
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1. Click at the beginning of the paragraph that begins Take a look (do not click in the
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selection area). Then scroll down until you can see the end of the document, hold down the Shift key, and click to the right of the paragraph mark after credit cards. Word selects the text from the Take a look paragraph through the end of the last paragraph (but not the empty paragraph).
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Tip If you want to format an entire document with the same number of columns, you can simply click anywhere in the document you don t have to select the text.
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2. On the Page Layout tab, in the Page Setup group, click the Columns button, and
then in the Columns gallery, click Three. Word inserts a section break above the selected text and flows the text within the section into three columns.
5
Organize Information in Columns and Tables
3. Press Ctrl+Home to move to the top of the document.
The section break is visible above the columns.
A continuous section break changes the formatting of the subsequent text but keeps it on the same page.
4. On the Home tab, in the Editing group, click the Select button, and then click
Select All.
Keyboard Shortcut Press Ctrl+A to select all the text in the document.
5. In the Paragraph group, click the Justify button.
Keyboard Shortcut Press Ctrl+J to justify paragraphs.
The spacing between the words changes to align all the paragraphs in the document with both the left and right margins. Because you applied the formatting to the entire document, the title is no longer centered. However, it is often quicker to apply formatting globally and then deal with the exceptions.
Presenting Information in Columns
6. Press Ctrl+Home to move to the paragraph containing the document title. Then in
the Paragraph group, click the Center button.
Keyboard Shortcut Press Ctrl+E to center text.
Word centers the document title between the left and right margins.
7. Adjust the zoom percentage until you can see about two-thirds of the first page of
the document.
See Also For information about adjusting the zoom percentage, see Viewing Files in Different Ways in 2, Work with Files.
8. Click anywhere in the first column.
On the horizontal ruler, Word indicates the margins of the columns.
On the ruler, the indent markers show the indentation of the active column. Tip If your rulers aren t turned on, select the Ruler check box in the Show group of the View tab.
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Organize Information in Columns and Tables
9. On the Page Layout tab, display the Columns gallery, and click More Columns.
The Columns dialog box opens. The spacing between columns is set by default to a half inch.
Because the Equal Column Width check box is selected, you can adjust the width and spacing of only the first column. Tip To separate the columns with vertical lines, select the Line Between check box.
10. In the Width and spacing area, in the Spacing box for column 1, type or
select 0.2". Word changes the measurement in the Spacing box for column 2, and widens all the columns in the Preview area to reflect the new setting.
11. Click OK.
Word reflows the columns to fit their new margins.
Presenting Information in Columns
Wider columns generally look neater on the page.
12. Click at the beginning of the Take a look paragraph. Then in the Page Setup
group, click the Hyphenation button, and click Automatic. Word hyphenates the text of the document, which fills in some of the large gaps between words.
13. Click anywhere in the NOTE paragraph in the third column. 14. On the horizontal ruler, at the left end of the third column, drag the Hanging
Indent marker 0.25 inch (two marks) to the right. All the lines in the NOTE paragraph except the first are now indented, offsetting the note from the paragraphs above and below it.
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Organize Information in Columns and Tables
You can change the indentation of individual paragraphs within a column.
15. Display the bottom of page 1. In the first column on page 1, click at the beginning
of the Take your Room Planner home paragraph. Then in the Page Setup group, click the Breaks button, and click Column. Word inserts a column break. The text that follows the column break moves to the top of the second column.
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