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In this exercise, you ll open the Word Options dialog box and explore several of the available pages. SET UP You don t need any practice files to complete this exercise. Open a blank document if necessary, and then follow the steps.
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1. On the Home tab, in the Font group, point to the Bold button.
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Word displays a ScreenTip that includes the button name, its keyboard shortcut, and a description of its purpose.
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2. Display the Backstage view, and click Options.
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The Word Options dialog box opens, displaying the General page.
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The General page of the Word Options dialog box.
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If you prefer not to see the Mini Toolbar when you select text, you can disable that feature by clearing the Show Mini Toolbar On Selection check box. Similarly, you can disable the live preview of styles and formatting by clearing the Enable Live Preview check box.
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3. Under User Interface options, display the Color scheme list, and click Black.
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Changing Program Settings
4. Display the ScreenTip style list, and click Don t show feature descriptions in
ScreenTips.
5. Under Personalize your copy of Microsoft Office, verify that the User Name
and Initials are correct, or change them to the way you want them to appear. The program window elements are now black and shades of gray.
6. Click OK to close the Word Options dialog box. 7. In the Font group, point to the Bold button.
The ScreenTip now includes only the button name and its keyboard shortcut.
8. Open the Word Options dialog box, and in the left pane, click Display.
On this page, you can adjust how documents look on the screen and when printed.
The Display page of the Word Options dialog box.
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9. In the left pane, click Proofing.
This page provides options for adjusting the AutoCorrect settings and for refining the spelling-checking and grammar-checking processes.
See Also For information about AutoCorrect and checking spelling, see Correcting Spelling and Grammatical Errors in 3, Edit and Proofread Text.
The Proofing page of the Word Options dialog box.
10. Display the Save page.
On this page, you can change the default document format; the location and save frequency of the AutoRecover file (a backup file created by Word while you re working in the file); the default location to which Word saves files you create; and the default location for files you check out from document management servers (such as Microsoft SharePoint) and drafts of those files saved while you are working offline.
Changing Program Settings
The Save page of the Word Options dialog box.
The Save page also has options for specifying whether you want the fonts used within the current document to be embedded in the document, in the event that someone who opens the document doesn t have those fonts on his or her computer.
11. Under Save documents, display the Save files in this format list.
Notice the many formats in which you can save files. One of these is the Word 97-2003 Document format that creates .doc files compatible with earlier versions of Word. If you upgraded to Word 2010 but your colleagues are still working in an earlier version of the program, you might want to select this option so that they will be able to view and work with any document you create.
Tip If you want to save just one document in a format that is compatible with earlier versions of the program, you can click Word 97-2003 in the Save As Type list of the Save As dialog box.
12. Click away from the list to close it, and then display the Language page.
If you create documents for international audiences, you can make additional editing languages available on this page. You can also specify the display, Help, and ScreenTip languages.
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The Language page of the Word Options dialog box.
13. Display the Advanced page.
This page includes options related to editing document content; displaying documents on-screen; printing, saving, and sharing documents; and a variety of other options. Although these options are labeled Advanced, they are the ones you re most likely to want to adjust to suit the way you work.
See Also For information about advanced Word 2010 options that aren t discussed in this book, refer to Microsoft Word 2010 Step by Step by Joyce Cox and Joan Lambert (Microsoft Press, 2010).
Changing Program Settings
The Advanced page of the Word Options dialog box.
14. Take a few minutes to explore all the options on this page.
In the General area at the bottom of the page are two buttons:
File Locations You click this button to change the default locations of
various types of files associated with Word and its documents.
Web Options You click this button to adjust settings for converting a
document to a Web page.
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15. Skipping over the Customize Ribbon and Quick Access Toolbar pages, which we
discuss in later topics in this chapter, click Add-Ins. This page displays all the active and inactive add-ins and enables you to add and remove them. (Add-ins are utility programs that provide additional functionality to an Office program.)
The Add-Ins page of the Word Options dialog box.
16. Display the Trust Center page.
This page provides links to information about privacy and security. It also provides access to the Trust Center settings that control the actions Word takes in response to documents that are provided by certain people or companies, that are saved in certain locations, or that contain potentially harmful elements such as ActiveX controls or macros.
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