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After you create a rule, you can change the format applied if the rule is true by clicking the rule and then clicking the Edit Rule button to display the Edit Formatting Rule dialog box. In that dialog box, click the Format button to display the Format Cells dialog box. After you define your format, click OK to display the rule.
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A basic conditional formatting rule. Rules can include multiple criteria. Important Excel doesn t check to make sure that your conditions are logically consistent, so you need to be sure that you plan and enter your conditions correctly.
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Excel also enables you to create three other types of conditional formats: data bars, color scales, and icon sets.
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Data bars summarize the relative magnitude of values in a cell range by extending a band of color across the cell.
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When data bars were introduced in Excel 2007, they filled cells with a color band that decreased in intensity as it moved across the cell. This gradient fill pattern made it a bit difficult to determine the relative length of two data bars because the end points weren t as distinct as they would have been if the bars were a solid color. Excel 2010 enables you to choose between a solid fill pattern, which makes the right edge of the bars easier
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to discern, and a gradient fill, which you can use if you share your workbook with colleagues who use Excel 2007. Excel also draws data bars differently than was done in Excel 2007. Excel 2007 drew a very short data bar for the lowest value in a range and a very long data bar for the highest value. The problem was that similar values could be represented by data bars of very different lengths if there wasn t much variance among the values in the conditionally formatted range. In Excel 2010, data bars compare values based on their distance from zero, so similar values are summarized using data bars of similar lengths.
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Tip Excel 2010 data bars summarize negative values by using bars that extend to the left of a baseline that the program draws in a cell. You can control how your data bars summarize negative values by clicking the Negative Value And Axis button, which can be accessed from either the New Formatting Rule dialog box or the Edit Formatting Rule dialog box.
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Color scales compare the relative magnitude of values in a cell range by applying colors from a two-color or three-color set to your cells.
The intensity of a cell s color reflects the value s tendency toward the top or bottom of the values in the range.
Icon sets are collections of images that Excel displays when certain rules are met.
An icon set can consist of three, four, or five images.
When icon sets were introduced in Excel 2007, you could apply an icon set as a whole, but you couldn t create custom icon sets or choose to have Excel 2007 display no icon if the value in a cell met a criterion. In Excel 2010, you can display any icon from any set for any criterion or display no icon. When you click a color scale or icon set in the Conditional Formatting Rules Manager and then click the Edit Rule button, you can control when Excel applies a color or icon to your data.
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Important Be sure to not include cells that contain summary formulas in your conditionally formatted ranges. The values, which could be much higher or lower than your regular cell data, could throw off your comparisons.
In this exercise, you ll create a series of conditional formats to change the appearance of data in worksheet cells displaying the package volume and delivery exception rates of a regional distribution center. SET UP You need the Dashboard_start workbook located in your 11 practice file folder to complete this exercise. Open the Dashboard_start workbook, and save it as Dashboard. Then follow the steps.
1. Select cells C4:C12. 2. On the Home tab, in the Styles group, click Conditional Formatting. On the menu,
point to Color Scales, and then in the top row of the palette, click the second pattern from the left. Excel formats the selected range.
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