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Adding and Deleting Slides
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When you create a presentation, you add a slide by clicking the New Slide button in the Slides group on the Home tab. By default in a new presentation, a slide added after the title slide has the Title And Content layout. Thereafter, each added slide has the layout of the preceding slide. If you want to add a slide with a different layout, you can select the layout you want from the New Slide gallery. If you change your mind about including a slide, you can easily delete it by selecting it either on the Slides tab of the Overview pane or in Slide Sorter view and then pressing the Delete key. You can also right-click the slide in either the pane or the view and then click Delete Slide. To select a series of slides, click the first slide in the series and hold down the Shift key while you click the last slide. To select noncontiguous slides, click the first one and hold down the Ctrl key as you click additional slides.
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Work with Slides
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If you change your mind about the layout of a slide, you don t have to delete it and then add a new one with the layout you want. Instead, you can change the layout of an existing slide by selecting the new layout from the Layout gallery. In this exercise, you ll add a slide with the default layout and add slides with other layouts. You ll delete first a single slide and then a series of slides. Then you ll change the layout of a slide. SET UP You need the ServiceA_start presentation located in your 13 practice file folder to complete this exercise. Open the ServiceA_start presentation, and save it as ServiceA. Then follow the steps.
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1. With slide 1 displayed, on the Home tab, in the Slides group, click the New Slide
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button (not its arrow).
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Keyboard Shortcut Press Ctrl+M to add a slide to the presentation.
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PowerPoint adds slide 2 to the presentation with the default Title And Content layout.
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This layout accommodates a title and either text or graphic content a table, chart, diagram, picture, clip art image, or media clip.
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Adding and Deleting Slides
Troubleshooting The appearance of buttons and groups on the ribbon changes depending on the width of the program window. For information about changing the appearance of the ribbon to match our screen images, see Modifying the Display of the Ribbon at the beginning of this book.
2. In the Slides group, click the New Slide arrow.
The New Slide gallery appears.
The World In Hand design template has nine predefined slide layouts.
3. In the gallery, click Two Content.
PowerPoint adds slide 3, which has a placeholder for a title and two placeholders for text or graphic content.
4. In the Slides group, click the New Slide button.
PowerPoint adds another slide with the Two Content layout.
Tip You can also add new slides by pressing keyboard shortcuts while you re entering text on the Outline tab. For more information, see Entering Text in Placeholders in 14, Work with Slide Text.
13
Work with Slides
5. Continue adding slides from the IO gallery, selecting a different layout each time so
that you can see what each one looks like. When you finish, the presentation contains 10 slides.
6. In the Overview pane, scroll to the top of the Slides tab. Then right-click slide 3,
and click Delete Slide. PowerPoint removes the slide from the presentation and renumbers all the subsequent slides.
7. On the Slides tab, click slide 5. Then scroll to the bottom of the tab, hold down
the Shift key, and click slide 9.
8. With slides 5 through 9 selected, right-click the selection, and click Delete Slide.
The presentation now has four slides.
9. With slide 4 selected, on the Home tab, in the Slides group, click the Layout
button. The Layout gallery appears. This gallery is the same as the New Slide gallery, but it applies the layout you choose to an existing slide instead of adding a new one.
10. In the gallery, click the Title and Content thumbnail.
CLEAN UP Save the ServiceA presentation, and then close it without exiting PowerPoint.
Adding Slides with Ready-Made Content
If your presentation will contain information that already exists in a document created in Microsoft Word or another word processing program, you can edit that information into outline format and then import the outline into a PowerPoint presentation. The outline can be a Word document (.doc or .docx) or a Rich Text Format (RTF) file (.rtf). For the importing process to work as smoothly as possible, the document must be formatted with heading styles. PowerPoint translates Heading 1 styles into slide titles, Heading 2 styles into bullet points, and Heading 3 styles into second-level bullet points, called subpoints.
Adding Slides with Ready-Made Content
If you often include a slide that provides the same basic information in your presentations, you don t have to re-create the slide for each presentation. For example, if you create a slide that shows your company s product development cycle for a new product presentation, you might want to use variations of that same slide in all new product presentations. You can easily tell PowerPoint to reuse a slide from one presentation in a different presentation. The slide assumes the formatting of its new presentation.
See Also For information about using a slide library to store slides for reuse, see the sidebar Working with Slide Libraries following this topic.
Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide. You can then customize the duplicated slide instead of having to create it from scratch. In this exercise, you ll add slides by importing a Word outline. Then you ll reuse a slide from an existing presentation. Finally, you ll duplicate an existing slide. SET UP You need the ServiceB_start and Projects presentations and the ServiceOrientation document located in your 13 practice file folder to complete this exercise. Open the ServiceB_start presentation, and save it as ServiceB. Then follow the steps.
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