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Setting up paging As explained in chapter 1, a report can be requested in any RS-supported rendering format. Some formats, such as image and PDF, support page sizes and will repaginate the report based on the page size you specify. Others, such as HTML, will not honor the page size settings and render all data in one page (please see the Working with Multiple Pages topic in the RS documentation for more information). In such cases, you can use page breaks to improve the report performance. It may seems strange at first that RS doesn t specifically include a page break element to allow you to arbitrarily force a page break at specific point of the report. Instead, each data region has several page break related properties that you can use to force a page break before and/or after the region. You can also enforce page breaks before and after region groups. You will see how to use region groups to group related data together in section 4.2.1. Version 1.0 of Reporting Services doesn t support predefined page layouts and sizes. Instead, you have to explicitly define the page size in units on the Report Properties dialog.
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Sometimes, you may need to have control over the number of rows per page for tabular reports. You can accomplish this by using details groupings (discussed in 4.2.1) based on expressions. For example to display 25 rows per page, follow these steps:
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Add a group to the table and group on the following expression:
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=Ceiling(RowNumber(Nothing)/25)
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Turn off the group header and footer. Turn on PageBreakAtEnd on the group. If you need web-style paging, you could try using report hyperlinks, the approach we describe in chapter 5.
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Now that you ve learned about the report layout at a high level, let s see how to put this knowledge in practice by creating different types of reports, starting with tabular reports.
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You create tabular reports by using the table data region. You can optionally define report groups by grouping the table region data by fields or expressions. Tabular reports with groups The first report that we created in chapter 1, the Sales by Territory report, is an example of a tabular report. Let s enhance it by grouping data. If you preview this report, you will notice that we didn t quite meet the original requirements. The sales management requested that we group the sales data by territory. However, we ve just hidden the duplicated territory names. Let s fix this by using table region groups. The final version of the report is shown in Figure 4.3.
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Sales by Territory report grouped by territory
Creating a table region group To group the report data by territory, complete the following steps: Step 1 Open the Sales by Territory Interactive report. Step 2 Click the table so that the row and column handles appear next to and above the table region. Step 3 Right-click the handle of any row and select Insert Group. The Grouping and Sorting Properties dialog appears, as shown in figure 4.4. Step 4 Change the group name to grpTerritory.
NOTE
I highly recommend that you come up with a good naming convention for report item names and use it consistently. It doesn t matter what it is; what does matter is that you have one. You will realize its benefits when you start referencing the report items in expressions. I try to use three-letter prefixes, e.g., txt for textboxes, grp for groups.
Step 5 From the Group On field, select the Fields!Territory.Value field from the drop-down list. Step 6 Select the Include Group Footer checkbox to generate group footers after each group to include the sales totals per territory, and then click OK. 110
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