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AND GROUP BY DATEPART ORDER BY
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(E.EmployeeID = @EmployeeID) E.EmployeeID, E.LastName + N', ' + E.FirstName, (m, SOH.OrderDate), DATEPART(yy, SOH.OrderDate) DATEPART(yy, SOH.OrderDate), DATEPART(m, SOH.OrderDate)
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This statement groups the sales data per employee for the past year relative to the @Date parameter. It defines two parameters: EmployeeID and @Date. In addition, the statement breaks down the order date by month and year. This is needed to summarize the sales data per month. To achieve this, we created a new calculated dataset field called Date, which is based on the following expression:
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= new DateTime (Fields!Year.Value, Fields!Month.Value,1)
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This expression simply converts the month and year back to a date that starts at 12:00 A.M. We could have converted the date in the statement itself using SQL expressions, but we wanted to demonstrate calculated dataset fields. Configuring the subreport Next, let s use a chart region to present the data in graphical format. Figure 4.33 shows the subreport in a layout mode. You have already seen how to configure a chart, but this time the chart type is Line. Once the subreport is created, we are ready to place it inside a subreport region. The easiest way to do that is to drag the report from the Solution Explorer and drop it inside the main report. Because we want to nest the subreport inside the lstEmployeeSales region, make sure you drop the subreport into the recEmployee rectangle. 4.6.2
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Figure 4.33 Creating a subreport is no different than creating an ordinary report.
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Synchronizing the subreport with the master report Finally, we need to synchronize both reports by passing the required parameters to the subreport. You can set the subreport parameters by using the VS.NET Properties window. Alternatively, you can right-click on the subreport, choose Properties, and select the Parameters tab from the Subreport Properties dialog, as shown in figure 4.34. In our case, for the @Date parameter of the subreport we pass the @EndDate parameter of the main report. We link the @EmployeeID subreport parameter to the EmployeeID field of the main report dataset. As a result, each time the main report starts a new Employee group it passes the Employee ID to the subreport to display the summary data for that employee only. Be careful to set all required subreport parameters. If you miss some or set them up incorrectly, the subreport will not be shown. Instead, the subreport region will report an exception, Error: the subreport could not be shown. 137
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Integrating the main report with a subreport
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DESIGNING MULTICOLUMN REPORTS
The Report Designer allows you to easily create multicolumn (shaking) reports. Just like a newspaper, a multicolumn report can conserve space by displaying the report data in more than one column. The Products by Subcategory report demonstrates how you can author such reports, as shown in figure 4.35. Let s find out how we can split the report data in multiple columns.
Creating multicolumn reports with Reporting Services is easy.
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The Products by Subcategory report in a design mode
Setting up multiple columns The report shows the product inventory data arranged in three columns to conserve paper space. The trick to creating this report is to make sure that the report data width doesn t exceed the column width, as shown in figure 4.36. To create the report, we used a list region for the subcategory section and a nested table region for the product details. We set the body width of the report to 2.75 in. To achieve the multicolumn layout, we went to the Report Properties dialog (select
Setting up the number of columns
DESIGNING MULTICOLUMN REPORTS
the report by clicking the Report Selector, right-click, and choose Properties) and set the number of columns to 3, as shown in figure 4.37. Currently, RS supports defining multiple columns only at the report level. You cannot, for example, define a multicolumn layout per region, for example, a table region. 4.7.2 Testing multicolumn reports When setting up the column widths, you have to ensure that you have enough page space to accommodate the number of columns, per the formula below:
Page width-(left margin + right margin) >= number of columns * column width + (number of columns - 1) * column spacing
The Report Designer makes the trial-and-error fitting game unnecessary by showing you the outline of the columns in layout mode. This allows you to easily see whether the report width exceeds the page width. A final note: to see the report rendered correctly in multiple columns, make sure that you preview the report using the Print Preview button. If you just preview the report, you won t see the data flowing in columns because the preview mode doesn t take in consideration the page settings.
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