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Choosing Server from the Tools menu in FrontPage 2003 reveals Backup Web Site and Restore Web Site commands that essentially duplicate the functions of the smigrate.exe command-line program. Using FrontPage for backup/restore offers these advantages:
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The FrontPage GUI is more intuitive for team members unfamiliar with a command-line interface.
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Part V. Installing SharePoint at the Server
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Backing Up, Restoring, and Migrating SharePoint Sites
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FrontPage will prompt you to supply missing or incorrect additional login credentials when there s a problem with the network connection. Smigrate.exe simply quits and makes you restart from scratch. Network or site administrators can run smigrate.exe without installing or learning to use the FrontPage desktop software. Site administrators can use smigrate.exe in batch files and scripts that perform backups or restores.
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Smigrate.exe, however, has strong points as well.
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In any event, the FrontPage and smigrate.exe backup file formats are identical. This means you can backup with smigrate.exe and restore with FrontPage, or vice versa, or any other combination.
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For more information about using FrontPage 2003 to backup and restore SharePoint sites, refer to the topics, Backing Up a SharePoint Site, and, Restoring a SharePoint Site, in 7.
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Table 14-1.
Windows SharePoint Services Backup/Restore Methods
Scope
Entire server or farm Site collection Site or subsite
Method
SQL Server 2000 Backup and Restore stsadm.exe Backup and Restore smigrate.exe SharePoint Migration Tool FrontPage 2003
Fidelity
Full Full Some customizations or settings may not migrate. Doesn t migrate security settings.
Required permissions
Administrator on local server Administrator on local server Administrator of site or subsite
Backups are more difficult and expensive to run than you might suspect. Here are some of the reasons:
In many cases, backups are the most resource-intensive processes that run on your
server. Nothing else is likely to exercise your file system, your database, your CPU, and your network connection as hard as a backup program striving to access 100 percent of your data in minimum time.
Secondary storage systems whether tape or secondary disk are expensive and
labor-intensive. Being exposed to air and dust, tapes and tape drives are prone to physical error. In addition, tapes require operator handling, at least for off-site storage. Secondary disk systems require monitoring, management, and maintenance.
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Table 14-1 summarizes the scope, fidelity, and necessary permissions for each backup and restore method.
Part V. Installing SharePoint at the Server
Microsoft Windows SharePoint Services Inside Out
Unless you back up directly to tape, each backup will probably require more physical
disk space than the original data. If, for example, you have 4 GB of data, each full backup you keep online will probably consume another 5 GB of space. To balance these factors you must consider the time importance of your data. For example:
If you only back up once a week on Saturday night, perhaps how much would it
cost your company if a failure or error occurred on Thursday and your restoration lacked three or four days activity
If the server became unusable and you had to rebuild it from scratch, what would be
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the cost per hour or cost per day of having the server unavailable These factors will, of course, vary from one organization to the next. Even within a single organization, they ll vary over time. As a result, no one backup schedule can possibly be right for every case. For starters, however, consider this approach:
Take SQL Server backups every week or month, primarily for disaster recovery. Once a week, probably over the weekend or during some other period of minimal use,
run stsadm o backup for every site collection.
Once a day, run stsadm o backup for site collections that have changed.
When you run stsadm o backup for a site collection, the result is a single flat file. Another factor, then, is whether you want to keep a week s worth of these flat files online. If some other process is backing up the server s file system, there may be no point in keeping multiple backups on the original server. The next three sections will describe each backup method in more detail.
Backing Up and Restoring Databases Using the SQL Server 2000 Tools
If you re running Windows SharePoint Services on Microsoft SQL Server 2000, you can use the tools that come with SQL Server to back up and restore your SharePoint databases. However, the smallest unit you can back up or restore is an entire server or server farm. To understand why this is so, remember that Windows SharePoint Services uses databases in two ways:
A Configuration Database
Stores all server and site configuration information. Most of the data you maintain in the Central Administration server goes into a configuration database. There s one configuration database per server or server farm. Store the unique contents of each virtual server. However, if data volumes or activity levels warrant, a virtual server may spread its content across several content databases.
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