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In Figure 1-7, for example, a team member is modifying his or her personal view of a team site home page. The team member clicked the Modify My Page drop-down arrow on this page, and then chose Add Web Parts and Browse from the resulting submenus. This reveals two Web Part Zones, as shown in Figure 1-8: one named Left, which contains the Announcements and Events Web Parts, and one named Right, which contains the Image and Links Web parts. It also displays an Add Web Parts task pane that partially obscures the Right Web Part Zone.
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Part I: Overview and Concepts
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Microsoft Windows SharePoint Services Inside Out
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Figure 1-8. After clicking the Modify My Page link on a Web Part Page, you can add, remove, configure, or rearrange its Web Parts.
The Browse section of the Add Web Parts task pane selects one of four Web Part galleries. In the figure, the team member has selected the Interlacken.com Root Site Gallery. The Web Part List section therefore displays a list of Web Parts available within that gallery. To add any of these Web Parts to an existing Web Part Zone, the team member would:
1 Select a Web Part listed under Web Part List. 2 Specify a Web Part Zone by selecting its name in the Add To drop-down list. (This appears at the bottom of the Add Web Parts task pane.) 3 Click the Add Button.
The combination of Web Parts, Web Part Zones, and Web Part Pages provides a very flexible environment. Consider, for example, that:
A single Web Part Page can contain any number of Web Part Zones. A Web Part Zone can contain any number of Web Parts. The same Web Part can appear in any number of Web Part Pages or Web Part Zones. Whoever designs a Web Part Page can lock some Web Part Zones so everyone gets the
same content, and leave others on the same page open for personalization.
For more information about Web Part Pages, refer to Configuring Web Parts, in 5, and to 8, Creating and Modifying Web Part Pages.
Part I: Overview and Concepts
Introducing Windows SharePoint Services
Reviewing Key Scenarios
The next series of topics explains some of the ways you might use Windows SharePoint Services. These topics are only brief introductions, and they don t pretend to illustrate every possible situation. They should, however, give you a feel for the power of Windows SharePoint Services itself, and for what it can accomplish.
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Sharing Information
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SharePoint document libraries take file storage to a whole new level, with features far beyond those of ordinary file sharing. For example, SharePoint document libraries can:
Store whatever information you want about each document. Display flexible, customizable views of each document library s contents. Lock documents so multiple users can t make simultaneous changes with check-in
and check-out.
Manage multiple versions of each document. Require that a so-called list manager approve changes before they appear for other team
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Display documents online.
members. This is what Windows SharePoint Services calls Content Approval.
Notify interested parties of document additions, updates, or deletions.
In short, SharePoint sites are smart places where team members can share information and get work done, and not just a place to save files.
Collaborating within Teams
Every SharePoint library provides options for team members to review documents and post comments online. Figure 1-9, for example, shows a listing of the default document library named Shared Documents. The team member has selected the file readmesp.htm and clicked the resulting drop-down arrow. (The filename extension .htm is apparent from the Microsoft Internet Explorer icon at the beginning of the line.)
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In addition, SharePoint sites can store event calendars, contacts, Web links, discussions, issues lists, announcements, and much more. This is way beyond what you can achieve by dumping files into directories in sharenames. Team members can easily find and share data, with full protection against loss of data.
Part I: Overview and Concepts
Microsoft Windows SharePoint Services Inside Out
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Figure 1-9. To enter discussion comments about a library document, open its drop-down list and select Discuss.
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