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The Windows XP operating system on the team member s computer. The presence of SharePoint Portal Server on the network.
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Microsoft Windows SharePoint Services Inside Out Because of this optimum configuration, the screen shots in the book may appear richer than the pages that appear in your environment. In almost every case, however, the fallback HTML elements will provide a way to accomplish the same results. (The exceptions, by the way, all apply to administrative functions. Administrators should definitely run a Windows version of Internet Explorer 6.)
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Introducing Team Site Features
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Team Sites provide the following services to anyone with a Web browser, connectivity to the server, and the necessary permissions:
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These are the basic units of storage in a Team Site. Lists can contain announcements, upcoming events, scheduled tasks, team members or contacts, excuses, or anything else you want. The number of lists and the fields they contain are totally at your discretion.
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Document Libraries
These are basically lists that have a document attached to each record. The list provides much more information about each document than the directory listing in an ordinary file share. For additional structure, you can organize the contents of a document library into folders. If you wish, you can activate document versioning, check-in/check-out, and content approval. This type of library is similar to a document library, but its default document template is a Microsoft InfoPath form. When team members click a Fill Out This Form button, the Team Site downloads the template and starts InfoPath. When the form is ready to submit, the team member saves it into the form library. The form library, in turn, can extract selected fields and display them in the library listing, or download multiple form submissions to InfoPath for aggregation. This type of library is similar to a document library, except that each document is a picture, and the various picture library Web pages display the pictures visually. Built-in features provide several ways of locating, viewing, and modifying pictures. For example, you can display pages that feature clickable thumbnails, full-sized pictures, and slide shows. This is the sort of feature most people call a threaded discussion group. Within a Team Site, you can create as many discussion boards as you want, and each board can accommodate an almost unlimited number of threads and messages. You can display messages in threads, or you can select a flat view and then sort the messages any way you want.
Form Libraries
Picture Libraries
Discussion Boards
Surveys
These are essentially lists with a column for each question you want to ask. Surveys do have some special views, however, that are useful for analyzing the results. 6 will provide further coverage of surveys. With this feature, team members can ask to be notified whenever a specified document or folder changes. Windows SharePoint Services detects such changes and sends the notifications by e-mail.
Alerts
Part II: End-User Features and Experience
Part 2: End-User Features and Experience
Using SharePoint Built-In Features
Web Discussions
After a Microsoft Office 2000, Office XP, or Office 2003 document is saved to a Web server as HTML or any native Office file format (and remember, this is an integrated, one-step process), team members browsing that document can make comments using a Discuss toolbar. Windows SharePoint Services stores these comments separately from the document itself. Then, when the document creator opens the document, all the comments appear seamlessly merged.
For information on Windows SharePoint Services security, refer to 17, Administering Your SharePoint Site. 3
Using a Team Site Home Page
Figure 3-1 shows the home page from a typical Team Site located in the Web server s root folder. This is a Web Part Page. The Windows SharePoint Services logo and the layouts titled Announcements, Events, and Links are each Web Parts that instantly retrieve and display upto-date information from lists.
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