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Figure 3-1. The home page for a Team Site is highly configurable, but this version is fairly typical for a new site.
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Microsoft Windows SharePoint Services Inside Out Functionally, here s what the various elements in a Team Site home page provide:
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The navigation bar at the top of the page provides access to all features in the site.
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By default, it contains these links.
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Home
Displays the home page for the current Web site.
Documents And Lists Displays a clickable list of all lists and libraries in the current SharePoint site. Create Displays a page with links to create SharePoint sites, lists, libraries, Web Part pages, and so forth. Site Settings site. Displays a menu of options for modifying and configuring the
Help Opens a new window that provides instructions. Often, these are specific to the current page.
Up To
If the current site is a top-level site configured with the address of a SharePoint Portal Server site, this area contains a link to that portal site. If the current site is a top-level site not configured with the address of a portal site, this area is blank. If the current site isn t a top-level site, this area contains a link to the current site s parent.
The Quick Launch bar on the left provides hyperlinks to lists and libraries that you
designate.
The Announcements and Events areas are Web Parts. They display recent additions
to their respective lists and provide links to more detailed views.
The Links area is a Web Part that provides hyperlinks that team members might
frequently use. This data resides in a list called, logically enough, Links.
The Modify Shared Page link above the Windows SharePoint Services logo displays an
editable version of the page. Team members can then can add, remove, or rearrange the Web Parts that make up their view of the home page.
Using Lists
Team Sites store virtually all information in lists. A SharePoint list is very much like a database table. It contains zero, one, or many records, and each record contains one or more fields. A list can record any combination of fields you configure. A new Team Site automatically contains the following lists.
Announcements Contacts Events
Records informative messages for display on the site s home page.
Records information about people your team works with. Maintains a list of upcoming meetings, deadlines, and other important
events.
Part II: End-User Features and Experience
Part 2: End-User Features and Experience
Using SharePoint Built-In Features
Links Tasks
Records Web locations that your team members will find interesting or useful. Maintains a list of assignments that your team members need to complete.
Each of these lists starts out with a different assortment of fields, but using only a browser, you can add, remove and modify the fields in any list. In addition, you can create new lists with any fields, and therefore for any purpose, you like.
6, Designing Lists, Libraries, and Pages, will explain how to create and modify SharePoint lists and libraries. 3
Viewing Lists and List Content
Clicking the Documents And Lists link on the top navigation bar of any Team Site page displays the Documents And Lists page shown in Figure 3-2. This is basically a list of all the lists in the current site. Each list contains a different combination of fields, serves a different purpose, and provides different views.
F03WSS02.bmp
Figure 3-2.
From this page you can select any list in a Team Site.
At the left edge of the page, the choices in the Select A View area filter the list based on type: all lists, document library lists, picture library lists, and so forth. The Lists choice displays all lists that aren t document libraries, picture libraries, discussion boards, or surveys. To display the contents of a specific list, click its entry in the Documents And Lists page. For ordinary lists, this displays a list view page like the one shown in Figure 3-3.
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Part II: End-User Features and Experience
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3
3
Part 2: End-User Features and Experience
Microsoft Windows SharePoint Services Inside Out
Part II: End-User Features and Experience
3 3 3 3 3
F03WSS03.bmp
Figure 3-3.
The Announcements list is one of the simplest lists in a Team Site.
Here s how the links on this page work:
Select A View
Click any link in this area to display the list in the format you want. By default, the five built-in lists have only one view, such as All Items or All Contacts, but you can create more. This area provides the following commands for working with the list:
Actions
Add To My Links Appears only if the current site collection is configured with a portal connection. In that case, it jumps to an Add Link page on the portal site. Clicking OK on that page updates your Personal Site with a link to the given document library. Alert Me Displays a New Alert page where you can request e-mail notification when someone changes the contents of the list.
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