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This is the large area that appears in the center of the Web page. It lists all the documents in the current library. To sort this listing on any field, click the field s column heading (that is, click Type, Name, Modified, Modified By, or Checked Out To). It also provides a toolbar with these links:
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Part II: End-User Features and Experience
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New Document Downloads a document template to your computer, which the corresponding application then opens with the current library as the default save location. If the library has no defined template, the default is an empty Microsoft Word document. Upload Document Displays an Upload Document page that uploads a document from your computer and adds it to the library. New Folder Displays a New Folder page for creating an additional folder within the current library. Filter Redisplays the current Web page, adding selection controls above each selectable column heading. These controls limit the list of documents based on criteria you specify. Edit In Datasheet Displays the list of documents as an editable table that resembles a spreadsheet. If Access 2003 or Excel 2003 is installed on the team member s computer, this view also provides a task bar for exchanging data with those programs.
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Each line in the main document area of a document library view page (Figure 3-6) contains the following clickable fields:
Type
Displays an icon that indicates the document type. Clicking this icon opens the file for viewing. If the file is a type that the browser can display, the browser displays it. Otherwise, the browser treats the file as a download and starts the application on your computer that normally opens the given file type. Displays the document s file name. Clicking that name displays a drop-down menu with these choices:
Name
View Properties Edit Properties or title.
Displays all available information about the document. Displays a page where you can modify the document s name
Edit In <application> Downloads a temporary copy of the document and opens it in the associated application on your computer. Delete Removes the document from the library. Approve/Reject This option appears only if Content Approval is in effect for the library. In that case, it displays a page where administrators and list managers can set the document s Approval Status to Approved, Rejected, or Pending. Check Out Stops anyone but you from updating the document. (After you choose this option, it changes to Check In.) An administrator or list manager can activate or block this feature. Version History Displays a history of updates to the document. This includes date, time, modified by, document size, and comments. The next section will explain this feature.
Part II: End-User Features and Experience
Part 2: End-User Features and Experience
Using SharePoint Built-In Features
Add To My Links Appears only if the current site collection is configured with a portal connection. In that case, it jumps to an Add Link page on the portal site. Clicking OK on that page updates your Personal Site with a link to the given document. Submit To Portal Area Appears only if the current site collection is configured with a portal connection. In that case, it jumps to an Add Listing page on the portal site, where you can add the document to a portal area or topic. Alert Me Displays a New Alert page where you can request e-mail notification when someone changes or electronically discusses the document. Discuss Displays the document, including comments from other team members, and a toolbar that you can use to make comments yourself.
The section, Using Web Discussions, later in this chapter will explain document discussions in more detail.
Create Document Workspace Creates a specialized SharePoint site for the sole purpose of organizing material related to the current document. This site contains a document library for the primary document and supporting files, a task list for assigning to-do items, and a links list for resources related to the document.
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