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Displays the date and time when the last document update occurred. Shows who last updated the document. A hyperlink jumps to one of
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If the Team Site isn t configured with the address of a portal site, the link displays a Personal Settings page that provides information about the team member who last modified the document.
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Works like Modified By, except that the link will target the team member who checked out the document.
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Part II: End-User Features and Experience
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If the current site collection is configured with the address of a portal site, the link displays the portal s personal page for the team member who last modified the document.
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The URL path to a document workspace is the path to the Team Site that originally contained it, plus the document s file name base. If a Team Site at www.fabrikam.com/ sales contained a document named policy.doc, the URL of that document s workspace would be www.fabrikam.com/sales/policy.
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Part 2: End-User Features and Experience
Microsoft Windows SharePoint Services Inside Out
Troubleshooting
Explorer View for Document Libraries is Blank When you try to view a document library in Explorer view, the body of the library view may remain blank, or may display the words Action Cancelled. This occurs on Windows XP or later operating systems, and if the WebClient service is disabled. To start this service, proceed as follows.
1 On the computer s Start menu, right-click My Computer, and then click Manage. 2 When the Computer Management window appears, expand Services and Applications, and then select Services.
Part II: End-User Features and Experience
3 3 3 3 3
3 In the right pane, scroll down to the WebClient service, and double-click it. 4 When the WebClient Properties dialog box appears, make sure the General tab is
selected.
5 Select one of these options in the Startup Type drop-down list: Automatic This option starts the WebClient service whenever the computer starts. Manual This option starts the WebClient service only in response to a manual command. 6 Click the Apply button to save your changes. 7 Click the Start button to start the WebClient service. 8 Click OK to close the dialog box.
Updating Document Libraries
Because each item in a document library must have an attached document, updating a document library requires procedures that are somewhat different from updating an ordinary list. The next five topics describe these procedures.
Creating a New Document and Adding It to the Library
Every SharePoint document library has a default document template. In the absence of any specific configuration, this is a Microsoft Word template, but whoever creates and manages the library can specify any template they want. For example, the default document template could be an Excel Spreadsheet or an InfoPath form. When you click the New Document button in a toolbar of a library view (such as the one that appeared in Figure 3-6), Windows SharePoint Services downloads this default document template. This starts the appropriate program on your PC and sets the document library as the default save location. When you save the document into the library, SharePoint will automatically record your name, the date and time, the type of document, and, if possible, the document title from within the document. 78
Part 2: End-User Features and Experience
Using SharePoint Built-In Features
Adding an Existing Document to the Library
To add a document that already exists to a SharePoint library, click the Upload Document button on the library s list view toolbar. This displays the Upload Document page shown in Figure 3-7.
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Figure 3-7.
In one step, this page uploads a document and adds it to a document library.
3
Select the Overwrite Existing File(s) check box if you want any documents you upload to overwrite existing library documents that have the same file name. To guard against overwriting any existing files, clear the check box. From this point, the procedure varies depending on whether you have a single document to add, or multiple documents.
1 Click the Browse button on the Upload Document page. 2 When the Choose File dialog box appears, locate and select the file you want, and then click Open. 3 To add the file you chose, Click Save And Close. To add multiple documents to the library: 1 Click the Upload Multiple Files... link on the Upload Document page. 2 A Windows Explorer view of your desktop will appear in the Upload Document page. Figure 3-8 provides an example of this. Expand or collapse any folders you like, meanwhile selecting the check box for any file you want to add. 3 To add all the files you chose, click Save And Close.
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