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Figure 3-17. This Web page starts a new discussion thread. To display it, click any New Discussion link.
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Microsoft Windows SharePoint Services Inside Out
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This link appears only in Threaded view. Click it to toggle between a display of all messages and a display of top-level messages only.
This link appears only in Flat view. Click it to redisplay the current Web page, adding selection controls above each selectable column heading. These controls limit the list of messages based on criteria you specify. In Flat view, click any of these column headings to sort the display on that column.
Subject, Posted By, and Modified Posted By
Click any entry in the Posted By column to display information about that
person. Clicking on the Subject text of any message displays the message itself and all related details. Figure 3-18 provides an example.
Part II: End-User Features and Experience
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F03WSS18.bmp
Figure 3-18.
This is how a Team Site displays an individual discussion message.
The toolbar on this page contains the following links:
Post Reply
Creates a new message that responds to the current one. The page for posting a reply strongly resembles the one shown in Figure 3-17. Modifies the current message. Depending on the settings in effect for the discussion board, this might be possible only for an administrator or the person who originated the message.
Edit Message
Delete Message
Deletes the current message. Again, this might be possible only for an administrator or the person who originated the message.
Part 2: End-User Features and Experience
Using SharePoint Built-In Features
Alert Me
Displays a New Alert page where you can request notification whenever someone changes the current message. Backs up one screen (usually to the Discussion Board view page, shown in Figure 3-16).
Go Back To Discussion Board
Using Alerts
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The Alert feature of a Team Site sends e-mail notifications to interested team members whenever another member changes some aspect of the Team Site. Each member decides which lists, libraries, or documents they want to receive alerts about. Clicking any Alert Me link on a Team Site page (such as the document library view page shown in Figure 3-6) displays the New Alert page shown in Figure 3-19. On this page, you can ask to receive change notices for the current document or for any document in a specified folder (subject to filters), set notification criteria, specify your e-mail address, and indicate how long Windows SharePoint Services should accumulate changes before sending them.
Figure 3-19. or folder.
F03WSS19.bmp
This Web page requests e-mail notification of changes to a given document
The notification process periodically scans a database and combines all notifications to the same recipient. The less often you choose to receive messages, the more notifications each message will contain. 91
Part II: End-User Features and Experience
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Figure 3-20 shows a typical alert message. Although the message in the figure provides only one notification, a single message can report multiple changes.
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Part 2: End-User Features and Experience
Microsoft Windows SharePoint Services Inside Out
Part II: End-User Features and Experience
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F03WSS20.bmp
Figure 3-20.
A Team Site sent this alert automatically.
Troubleshooting
Members don t receive Team Site alerts Team Site members who request alerts might not receive the expected mail for any of the following reasons: Not enough time has passed
Team Sites send notifications at specified intervals, even if a team member selected Send E-Mail Immediately. These intervals apply to the entire Web server and are thus something an administrator must control. The following settings are the defaults, but your server s configuration might vary:
Immediate Notifications Daily Notifications Weekly Notifications
Every five minutes.
Midnight. Sunday midnight.
Server settings might be incomplete
The server administrator must configure Windows SharePoint Services with the name of an SMTP mail server and an address that will appear in the From and Reply To fields of each outgoing message. The server administrator can turn off the Web Alerts features at the server level. Obviously, this inhibits the transmission of notification messages.
The Alert feature might be disabled
Part 2: End-User Features and Experience
Using SharePoint Built-In Features
Using Web Discussions
The Discuss option is what most Office applications call Web Discussions. Despite the similarity in names, this option has nothing to do with Team Site Discussion Boards. Web Discussions provide a way to add yellow sticky notes to a document and to share those notes with others all without actually updating the document itself. This is possible because the sticky note information resides in a database on a discussion server. This is the same database that services the Team Site. This is a very useful approach, because several people can review and annotate the same document simultaneously, and then the document owner can see all their suggestions merged together. There are no concerns about someone accidentally updating the document itself, because no one can update the document at all. Figure 3-21 shows Internet Explorer accepting discussion comments for a document.
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