free visual basic qr code generator Part II: End-User Features and Experience in .NET

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Part II: End-User Features and Experience
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Using SharePoint with the Microsoft Office System
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Opening and Saving Library Documents . . . . . . . . . . . . . . . . . . . . . . . .97 Using the Shared Workspace Task Pane . . . . . . . . . . . . . . . . . . . . . . . . .99 Integrating with Outlook . . . . . . . . . . . . 109 Creating and Using Lists in Excel . . . . . 120 Creating and Using Lists in Access . . . . 124 Using SharePoint with InfoPath . . . . . . . 130 Working with Pictures in Picture Manager. . . . . . . . . . . . . . . . . . . 134 Supporting Project Web Access . . . . . . . 135
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The previous chapter explained, among other things, how you can start Microsoft Office programs from the Windows SharePoint Services browser interface. For example, you can move the mouse over the name of any file in a document library, open the resulting dropdown list, and choose Edit In Microsoft Word (or whatever the correct application happens to be). As you might suspect, the reverse is also possible. Starting in any Microsoft Office 2003 program, you can open and save files, view member lists, manage alerts, and otherwise manipulate SharePoint sites without using a browser at all. The Office programs themselves act as Web clients. This chapter will explain how Microsoft Office 2003 programs act as clients to Windows SharePoint Services. This includes Access, Excel, InfoPath, Picture Manager, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word. FrontPage interacts with Windows SharePoint Services in an even more powerful way. It can design SharePoint sites, templates, Themes, and Web Part Pages, right down to the bare HTML, XML, and CSS. Part IV, Creating and Designing Sites Using FrontPage 2003, will explain this in some detail.
Opening and Saving Library Documents
The ever-present File Open and File Save As dialog boxes provide the most universal type of access to a SharePoint site. Here s the procedure:
1 In any Office program, choose Open or Save As from the File menu. 2 Click the My Network Places icon in My Places bar. 3 Double-click the URL of the SharePoint site. This will be an HTTP address such as http://wss.example.com/mysite.
Part II: End-User Features and Experience
Part 1: Part Title
Microsoft Windows SharePoint Services Inside Out If the address you want doesn t appear in the My Network Places list, type it and press Enter.
4 The dialog box may switch into Web View automatically. If it doesn t, choose WebView from the Views drop-down list. The dialog box should then display each library in the site, as shown in Figure 4-1.
Part II: End-User Features and Experience
4 4 4 4
F04WSS02.bmp F04WSS01.bmp
Figure 4-1. All Office file-oriented dialog boxes can directly browse the libraries in a SharePoint site.
5 Double-click the library you want and if this generates a logon prompt, enter your credentials. This will display a list of the documents in that library, much as Figure 4.2 illustrates.
Figure 4-2. This is how the file-oriented dialog boxes in Office programs display the contents of a SharePoint library.
6 If you originally chose File Open, double-click the file you want to open.
If you chose File Save As and want to overwrite an existing file, double-click that file. Otherwise, type the filename you want to assign and then click the Save button.
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Part II: End-User Features and Experience
Using SharePoint with the Microsoft Office System Tip
If you use a specific SharePoint site often, you can save steps by creating an icon for it in the My Places bar. This is the vertical column of icons that appears at the left of Figures 4-1 and 4-2. To add such an icon, follow steps 1-4 above, then choose Add To My Places from the Tools menu. Figure 4-1 shows this in progress.
Accessing SharePoint libraries directly from these dialog boxes is much easier and much more direct than downloading documents to disk, opening them from disk, saving them to disk, and then uploading them to some other portal or document management system.
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